Senior Facilities Specialist

Chicago, IL, United States

Senior Facilities Specialist page is loaded Senior Facilities Specialist Solicitar locations Chicago, Illinois time type Full time posted on Publicado hace 2 días job requisition id R-33331 Descripción del Puesto de Trabajo

Company Summary:

Constellation Brands is a leading international producer and marketer of beer, wine and spirits with operations in the U.S., Canada, Mexico, New Zealand and Italy. We offer a wide range of exciting career opportunities in sales, marketing, operations, production, finance and administration. As a part of the Constellation team, employees are encouraged to improve their skills and performance throughout their careers through various professional and educational development programs. Constellation provides a robust onboarding program in addition to ongoing training initiatives to help employees integrate into the organization quickly and maximize their growth potential.

Position Summary

The Senior Facilities Specialist is an experienced, independent problem-solver with a strong team, service and hospitality orientation. The Senior Facilities Specialist is responsible for oversight and timely execution of a full range of advanced Facilities processes, to ensure smooth, efficient workplace operations for Constellation Brands’ 400+ person Chicago office, including but not limited to:

Provide independent oversight for day to day onsite workplace FFE maintenance, repairs and operations

Support Facilities team with advanced technical, analytical and MS Office skills, especially Excel, Outlook and PowerPoint

Provide knowledgeable and timely oversight of contractor/outside services such as mailroom, janitorial, PM contractors, records vendor and bar/café/roof deck activities.

Support CBI and building security and emergency preparedness programs and procedures with guidance from Facilities Manager, own day to day building management/tenant collaborative relationship

Oversee and track bar/café amenities, office supplies and stationery purchasing and inventory management

Partner with Facilities Manager on space planning, floorplans and seating, ensuring office standards compliance.

Manage departmental and construction project vendor onboarding, POs, budgets and schedules.

Provide advanced level of analytical and technical support as required to both Facilities Manager and VP, Facilities Management and Security, including special projects and departmental RFPs.

Specific Duties and Responsibilities:

Cross-train with Facilities Manager and other Facilities/Security team members to ensure the efficient, day-to-day operation of Chicago corporate office and US satellite commercial sales/consolidated offices.

Support Facility Manager to serve by serving as primarily onsite Point of Contact for all non-emergency requests i.e., security, Electrical, HVAC, engineers/janitorial, PMs, plants, bar/café equipment and other day to day issues. Work Collaborate with CBI security, reception and building management on security issues including badge activation/deactivation, HIDs, COIs, waivers, etc.

Partner with Facilities Manager to oversee and suggest improvements to Mailroom team contracted operations for mailroom and office services.

Collaborate with Fleet Facilities Specialist and Mailroom contractors to, ensure efficient inventory levels;, use analysis and reporting to track and anticipate requirements of office/bar/cafe amenities, mailroom and copier rooms. Co-own with Fleet Facilities Specialist the Staples office supply and managed print services relationship and related RFP activities for this vendor.

Utilizing SpaceIQ software, Partner with Facilities Manager on space tracking and seat assignments to ensure companywide space compliance and office standards; provide monthly reporting.

Assist Facilities Manager and greater Facilities/Security team with commercial office space planning, new/reconstruction, FFE projects, move-ins, decommissioning and post occupancy tracking as required.

Assist Facilities Leadership team in preparing and reporting annual capital plans and general departmental budgets for Facilities locations. Assist with Quarterly Finance lease and capital Plan reviews and signoffs. Assume responsibility for creating and receiving purchase orders, day-to-day departmental and capital expenses, generating and reviewing budget reports as needed for Facilities Manager, reconciling any issues and conducting periodic audits to provide financial insight based on plans.

Collaborate with building management, CBI Security and Fleet Facilities Specialist, to ensure success of Chicago office Emergency Preparedness efforts, including communication and coordination of annual fire drills and associated training sessions prior to event. Recruit additional emergency response team members as needed due to turnover. Work with landlord to provide floor wardens and bi-annual emergency preparedness activities as required. Coordinate with Fleet Facilities Specialist, to serve as site contacts for AED, First aid and fire extinguisher maintenance and compliance.

Own day to day building management/tenant collaborative relationship including work ticket and visitor portal administration, security system audits, property removals, COIs and dock security collaborations, conference center/roof deck reservations, etc.. Schedule and own quarterly walk throughs with landlord representative for contract review, to ensure service meets contract requirements and customer expectations. Review and make recommendations for annual contract services.

Coordinate and oversee Mailroom and Fleet Facilities Specialist activities to Ensure Marvin’s bar is fully functional, cleaned, maintained, and stocked at all times.

In partnership with the Facilities Manager and Chicago team, ensure standards and success of 12th floor events, including but not limited to, meeting with host/POCand contractors, clearly conveying and upholding CBI guidelines and building requirements, timely coordination with building, team, host/POC and, outside contractors to ensure compliance.

Provide office orientation and assistance to all New Hires, including but not limited to building and office packets, badge training, conveying office procedures, emergency preparedness. Provide support for departures including coordination with mailroom and building for personal item removal, review and coordination with HR for workspace clean out, nameplate removal, badge and HID deactivation, floorplan update.

Collaborate on CBI and department’s Go Green and recycling efforts by researching, identifying, recommending and monitoring sustainability initiatives for commercial office sites.

Oversee off site records storage, secure shred and annual records clean up day activities.

Assist with ergonomic assessments through review and implementation as appropriate.

Participate in and implement a variety of company-wide and special projects for Facilities leadership team. Leverage integrated Facilities technology for the benefit of internal clients, recommending process improvements where applicable.

Work with Facilities Management team to ensure all necessary vendor contracts and COIs are in place for best-in-class workspaces, including contract review and/or preparation, negotiation, contract administration, adherence and compliance with legal and company policies.

Oversee vendor relationships, i.e., vendor onboarding, periodic preventative maintenance, deliveries, scheduling, COIs, payment issues, etc.

Partner with Facilities Procurement Manager on competitive bid processes for Facilities related sourcing activities including RFP’s, RFI’s, RFQ’s to support strategic business objectives. Work with internal and client stakeholders to establish and create RFP’s and analyze related purchasing projects.

Experience Required

Bachelor’s Degree required for this mid level position,; demonstrating proficient knowledge of business, real estate, facilities, project/construction management or related fields.

Minimum of 4 years of Facilities and business-related work experience required.

Excellent demonstrated Microsoft Excel and analytic skills, along with MS Office proficiency in Word, PowerPoint, Outlook and Teams. Must be comfortable working daily with computers and video conferencing, and able to quickly learn new software, including Company leasing, financial and space planning platforms.

Must have a proven track record in project management

Must have excellent Excel and quantitative analytical skills with the ability to translate those skills into high-level analysis and planning. Must be able to make decisions independently and recommend viable solutions to problems and issues.

Must be able to demonstrate expertise in construction, space management and office moves/adds, and relocations. Experience with budget and purchase management preferable.

Must have a strong team, service and hospitality orientation and be able to work well with all levels of internal personnel and external business associates. Must be able to handle confidential and/or sensitive information in a discrete, professional manner.

Must be detail oriented and have excellent time management and organizational skills, with the ability to independently handle constantly changing priorities and meet tight deadlines.

Requires excellent written and oral communication skills with the ability to communicate well and in a timely fashion, across all levels of the organization.

Must exhibit a high energy level and superior work ethic and show a willingness to commit whatever time and effort is needed to produce high quality work.

A successful candidate must exhibit strategic agility, analytic skills and add significant value to the team and organization by enhancing the overall effectiveness of the Facilities team.

Physical Requirements/Other

Primary work environment is day to day onsite within a Chicago Loop commercial office setting

Primarily regular business office hours Monday through Friday but Facilities responsibilities and work may be required after hours/weekends, onsite or virtually or may involve travel to other CBI sites.

Must be able sit and/or stand for long periods of time, capable of walking all floors of a 165,000+ SF workspace and work at desk/PC for extended periods.

Ability to lift up to 25 lbs. regularly.

Must be at least 21 years of age.

Ubicación

Chicago, Illinois Ubicaciones Adicionales

Tipo de Empleo

Full time Área de Trabajo

Facilities El rango salarial para este puesto es:

$78,800.00 - $118,200.00 Este es el salario más bajo al más alto que de buena fe creemos que pagaríamos por este puesto en el momento de esta publicación. En última instancia, es posible que paguemos más o menos que el rango publicado, y el rango puede modificarse en el futuro. La posición salarial de un empleado dentro del rango salarial se basará en varios factores que incluyen, entre otros, el salario mínimo vigente para la ubicación, educación relevante, cualificaciones, certificaciones, experiencia, habilidades, ambigüedad, ubicación geográfica, desempeño, turno, requisitos de viaje, métricas basadas en ventas o ingresos, cualquier acuerdo de negociación colectiva y necesidades comerciales u organizativas. Ofrecemos un paquete integral de beneficios que incluye tiempo libre remunerado, seguro médico/dental/de visión/, 401(k) y otros beneficios a los empleados elegibles.

Nota: Ninguna cantidad de salario se considera salario o compensación hasta que dicha cantidad sea ganada, adquirida y determinable. El monto y la disponibilidad de cualquier bonificación, comisión o cualquier otra forma de compensación asignable a un empleado en particular quedan a entera discreción de la compañía, de conformidad con la ley.

Igualdad de oportunidades

Constellation Brands está comprometido con un programa continuo de igualdad de oportunidades de empleo. Todas las personas tienen igualdad de oportunidades laborales con Constellation Brands, independientemente de su sexo, raza, color, edad, religión, credo, orientación sexual, origen nacional o ciudadanía, ascendencia, discapacidad física o mental, condición médica (cáncer o características genéricas), estado civil, género (incluida la identidad de género o expresión de género), estatus familiar, estatus militar o de veterano, información genética, embarazo, parto, lactancia o condiciones relacionadas (o cualquier otro grupo o categoría dentro del marco de las leyes y regulaciones de discriminación aplicables).

¿No estás seguro de cumplir con todos los requisitos? Las investigaciones muestran que las mujeres y los miembros de otros grupos subrepresentados tienden a no aplicar a puestos de trabajo cuando piensan que tal vez no cumplan con todas las cualificaciones, cuando, de hecho, ¡a menudo lo hacen! Estamos comprometidos a crear un entorno diverso e inclusivo y le recomendamos encarecidamente que presente su solicitud.

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