Admin Assistant

Admin AssistantProvide comprehensive administrative support to senior executives and the broader leadership team.Manage complex calendars, meetings, telepresence, conference rooms and travel schedules.Review incoming meeting requests and correspondence, respond or redirect proactively, and ensure executives are prepared for each day's meetings with accurate calendars, agendas and supporting materials.Arrange detailed domestic and international travel and maintain frequently changing itineraries in Concur.Prepare and process expense reimbursements accurately and on time.Draft memoranda and correspondence; capture meeting notes, decisions and follow-up actions.Maintain accurate records; coordinate supplies and access requests; distribute communications to teams; and support leadership routines, staff events and outings.Work closely with the Business Support Manager / COO to ensure executives and the organization are fully supported.Provide backup support to other senior leaders when needed and coordinate effectively across a complex global organization.Strong executive presence and professional communication skillsResourceful, proactive and able to work independentlyEffective prioritization, time management and multitasking in urgent, deadline-driven settingsAbility to build productive relationships with executives, support staff and global teamsAdaptable to frequent changes in priorities, schedules and organizational needsExcellent attention to detail, quality and follow-throughPositive, patient and service-oriented approachAvance Consulting is a global leader in innovative talent solutions for diverse industries. Since 2007, we have been serving nearly a third of Fortune 500 companies and most of the top 100 technology companies worldwide.Our team of 700+ experts offers Engineering Services, Information Technology, Digital and Executive Search solutions from our offices in North America, UK, Europe and APAC.We understand the local markets and cultures and tailor our services to meet the needs of our clients. Our clients value our flexibility and agility, which enable us to deliver high-quality results at any scale across the globe.This allows us to work with numerous industries at varying scale across the globe while ensuring the excellent service standard that our clients have come to expect.At Avance you can learn new skills and technologies, have more advancement opportunities and career growth, being a part of our productive atmosphere, and a positive reinforcement culture.