Admin Assistant

Administrative Assistant LHH Recruitment Solutions is partnering with a respected professional services organization seeking an experienced Administrative Assistant to support a busy Tax department. This role is ideal for a highly organized administrative professional who thrives in a fast-paced, deadline-driven environment and enjoys supporting multiple teams, projects, and client-facing initiatives.

The ideal candidate brings strong communication skills, exceptional attention to detail, advanced Microsoft Office proficiency, and the ability to manage confidential information with professionalism and discretion.

Responsibilities Provide administrative support to the Tax department and other office teams as needed

Manage and respond to administrative support requests through internal ticketing systems

Assist national, regional, and local teams with various administrative functions

Support tax administration processes, including electronic filing coordination

Coordinate large-scale meetings, trainings, and conferences

Manage calendars, meeting invitations, conference room reservations, and event logistics

Arrange catering, meeting materials, and room setup for internal and external meetings

Assist with employee onboarding and offboarding activities

Support expense reporting and reimbursement processes

Help establish and maintain client records and account information

Assist with billing support, client documentation, and database maintenance

Prepare professional business correspondence, presentations, reports, memoranda, and confidential documents

Maintain electronic and physical records with a high degree of accuracy

Collaborate with leadership and administrative teams on special projects and office initiatives

Provide additional administrative support and project assistance as assigned

Requirements Education High School Diploma, GED, or equivalent required

Bachelor's degree preferred

Experience Minimum of 3 years of administrative support experience required

Experience within a professional services, consulting, legal, accounting, financial services, or corporate environment preferred

Experience supporting multiple stakeholders and deadlines simultaneously preferred

Technical Skills Advanced proficiency with Microsoft Office Suite, including:

Outlook

Word

Excel

PowerPoint

Experience with Oracle Financials or similar ERP systems is a plus

Qualifications Strong organizational and time-management skills

Ability to manage multiple priorities in a deadline-driven environment

Excellent written and verbal communication skills

Exceptional grammar, spelling, and proofreading abilities

Strong customer service and relationship-building skills

High level of professionalism, diplomacy, and sound judgment

Ability to handle sensitive and confidential information

Detail-oriented with strong follow-through and accuracy

Process improvement mindset with the ability to identify efficiencies

Collaborative team player willing to assist across departments when needed

Job Information Employment Type: Temp-to-Hire Job-Site Location: San Francisco, CA (Fully Onsite) Pay Range: $29.00 - $33.00 per hour Schedule: Monday through Friday, Full-Time (40 hours per week)