WAE ADMINISTRATIVE ASSISTANT 3_

Jefferson

WAE ADMINISTRATIVE ASSISTANT 3

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WAE ADMINISTRATIVE ASSISTANT 3

Salary

$13.11 - $23.59 Hourly

Location

Jefferson, LA

Job Type

Classified

Job Number

DCC-FJ9960-WAE-EO

Department

Delgado Community College

Division

Academic Affairs

Opening Date

06/20/2024

Closing Date

7/6/2024 11:59 PM Central

+ Description

+ Benefits

+ Questions

Supplemental Information

This is a part-time Classified WAE position with no benefits located at the River City Campus, 709 Churchill Parkway, Westwego, LA 70094.

The hourly rate range is from $16.00 to $20.00 depending on qualifications.

All new hires will be subject to employment eligibility verification via the federal government's E-Verify system, background investigation, and previous employment verification.

DISQUALIFICATION - Please be aware that your application may be disqualified from consideration for the following reasons:

• Submission of a resume and/or paper application in lieu of the online application

• Failure to fully complete the education and work experience sections of the application

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

Rhonda Salters

Administrative Assistant IV

School of Construction Arts & Technical Studies

Delgado Community College

Email:[email protected]

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual,

OR

To provide highly-skilled keyboarding support in the transcribing and recording of information.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a professional, supervisor or manager.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 2 by the presence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.

Differs from Administrative Assistant 4 by the absence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Examples of Work

Provides clerical support to the dean of School of Construction Arts and Technical Studies by relieving the administrator of routine calls from students and visitors, when possible. Assesses importance of issues or conflicts and briefs administrator as required.

Independently composes and types correspondence involving complex, sensitive, confidential, and non-routine matters.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, grants, etc.

Assists current students who may have questions or concerns and may need to meet with

the division Dean.

Coordinates specialized training and meetings with outside groups that rent/use our facility for functions.

Responsible for entering all requisitions into the BANNER System and keeping a log by requisition number and date of the requisition.

Maintains files and confidential records for all employees.

May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.

KEYBOARDING

Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.

Types materials that involve knowledge of special terminology.

Proofs typing results for typographical errors, spelling, punctuation and format accuracy.

Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at roupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found ativilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (rg/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

+ 1= I have no experience and/or am uncomfortable demonstrating accountability

+ 2= I have limited experience or require assistance to demonstrate accountability

+ 3= I can demonstrate accountability

+ 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

02

MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ 1= I have no experience and/or am uncomfortable managing resources

+ 2= I have limited experience or require assistance to manage resources

+ 3= I can manage resources

+ 4= I can manage resources and help others improve their ability to manage resources

03

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ 1= I have no experience and/or am uncomfortable thinking critically

+ 2= I have limited experience or require assistance to think critically

+ 3= I can think critically

+ 4= I can think critically and help others improve their ability to think critically

04

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

+ 1= I have no experience and/or am uncomfortable demonstrating initiative

+ 2= I have limited experience or require assistance to demonstrate initiative

+ 3= I can demonstrate initiative

+ 4= I can and help others improve their ability to demonstrate initiative

Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

overnmentjobs.com/louisiana/default.cfm

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