Marketing/Proposal Coordinator

Austin, TX, United States

Overview

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employee’s have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

THE COMPANY

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #48 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI BENEFITS INFORMATION

We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.

We understand that you have choices, and we know that together we will make a great team!

KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ+ individuals, and individuals with disabilities to apply.

Duties, Responsibilities & Other

The marketing coordinator will demonstrate a firm understanding of the proposal/procurement process, ideally from prior AEC industry experience. The marketing coordinator leads various pursuit teams in developing proposals and presentations that position KCI to win projects across our many service lines. This is an opportunity to join a dedicated marketing team that helps secure the sales revenue that enables KCI’s continuous growth. A convincing candidate will demonstrate the ability to learn our services, unique value propositions (UVPs), and corporate structure to effectively present the firm’s qualifications and win new projects. This individual must be an excellent time manager (capable of leading several pursuits at once) and motivated by growth opportunities. The marketing coordinator will:

Read RFQ/P documents thoroughly and prepare proposal checklists that list client submission requirements and identify proposal team action items.

Demonstrate experience with a CRM database; Microsoft Dynamics, Unanet (Cosential), or Deltek Vision (preferred).

Demonstrate experience with Adobe InDesign. Experience with additional programs, including Adobe Photoshop and Illustrator, is preferred.

Understand the SF 330 / Architect-Engineer Qualifications process (experience preferred)

Lead pursuit teams on kickoff calls to develop winning strategies, assign team responsibilities, and establish deadlines.

Prepare presentations and coach technical teams in preparation for client interviews.

Track future project leads and update information regularly in the CRM database.

Enter and update personnel and project information in the CRM database to maintain accurate records.

Work with technical project managers and marketing content/support team to develop comprehensive materials highlighting KCI’s staff and capabilities.

Conduct background research and gather/tailor supporting materials.

Work with the marketing content team to develop high-impact graphics for proposals and presentations.

Provide quality control (QC) review of marketing peer proposals.

Print, assemble, and ship proposals and/or prepare electronic submission files as needed.

Coordinate with teaming partners and respond to external requests for proposal information.

Qualifications

Bachelor's degree in marketing, communications, journalism, or related field preferred.

Pre-employment drug screening is a condition of employment. Background and motor vehicle checks may be required based upon position.

Performance Expectations

Complete Annual Individual Training Program

Train adequate backup personnel to support your role in your absence

Attend bi-weekly marketing meetings

Attend monthly town hall meetings

Comply with all KCI policies and procedures

Coordinate with other Marketing Coordinators and technical staff as required

Monitor and ensure adherence to ISO requirements

Complete other duties as required/assigned

Enter and update sales leads in marketing database

Operate within specified (corporate or project) budget parameters

Assemble final marketing documents into attractive, organized, compelling, and high-quality presentations

Assist with tracking and maintaining required client pre-qualifications

Collect and integrate materials from technical staff as required

Collect, develop, write and edit project job descriptions, resumes and other content

Coordinate and ensure fulfillment of timely print orders as required

Coordinate project proposal process

Gather and review graphics as required

Maintain and regularly update marketing databases

Monitor and maintain quality and consistency of KCI's image in proposals and collateral material

Prepare, assemble, review and edit draft marketing materials for proposal efforts, qualification packages, client meetings and special events

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.