Data Specialist (Student Services Data Software Specialist)

Chula Vista, CA, United States

Job Description

https://www.swccd.edu/_resources/vision/documents/19440.pdf

Responsibilities:

The incumbent is a member of the Institutional Research and Planning ( IRP ) team. IRP provides leadership and support in critical areas of the District's strategic planning, assessment, data analysis, and data reporting functions. The position is responsible for ensuring the District's regulatory data reporting requirements are completed timely and accurately. This includes leading cross-functional work groups from across the District to ensure data quality standards are maintained and timelines are adhered to, as well as using district enterprise software systems to create, validate, and submit data and reports. The position will address data quality and reporting needs based on Federal, State, accreditation, and other requirements.

RESPONSIBILTIES :

Under the direction of Dean of Institutional Research and Planning, coordinate and assist in the planning, evaluation, selection, installation, and maintenance of computers and related specialized software for an assigned department or program area; evaluate and make recommendations for modification of existing systems and software to improve efficiency; and serve as technical liaison to department staff and system users as well as to other departments/program areas and outside vendors.

REPRESENTATIVE DUTIES :

Maintain departmental computer programs and systems; develop programs to enhance the performance of the systems and improve compliance with reporting requirements.

Assess and recommend technical changes and improvements to better serve student and staff needs.

Coordinate and work with other department or program area staff and users as well as IT programmers to evaluate and identify solutions for user needs related to the assigned system(s), document imaging, word processing, and other programs and systems within the department.

Provide technical and administrative assistance to assigned administrator; prepare a variety of internal reports and assist in the development of MIS and other data and information to meet State reporting requirements for the Chancellor's office.

Track, troubleshoot, and ensure MIS reporting is accurate; monitor, evaluate, test, and ensure the integrity of data from various systems; monitor and correct issues; review systems/programs to make note of data and assemble it for eventual reporting.

Coordinate with all departments, program areas, and IT to examine and evaluate data entry practices, identify when and what data needs to be transferred, and to ensure data is being brought in correctly; collaborate with the Office of Research; configure settings in the necessary programs to ensure accurate State reporting; run the MIS build process and troubleshoot and provide ways to produce the data accurately in ways unique to the assigned department or program area.

Prepare reports using various systems to provide constituents with information on how services are being provided and where improvements are needed; prepare detailed reports and give presentations.

Write and revise user manuals and conduct training sessions in proper operating procedures for use of systems.

Perform related duties and responsibilities as required.

Knowledge & Abilities:

MUST HAVE KNOWLEDGE OF:

Principles and practices of computer science and information technology.

Operational characteristics of a variety of computer systems, applications, networks, and associated hardware and software.

Capabilities and limitations of computer equipment and supporting software applications.

Various operating systems, file structures, and languages.

Methods and techniques used in the installation, troubleshooting, and maintenance of systems and applications.

Methods and techniques of research, analysis, and decision making.

Computer software for the development of training documentation, on-line tutorials, and other materials as required.

Pertinent federal, state, and local rules, regulations, and guidelines.

Modern office practices, procedures, and equipment.

Interpersonal skills using tact, patience, and courtesy.

English usage, spelling, grammar, and punctuation.

MUST HAVE ABILITY TO:

Perform highly technical duties in the maintenance and administration of computer systems.

Diagnose and correct deficiencies in computer systems and programs in the assigned area.

Modify systems and software to improve efficiency and reporting of MIS report.

Maintain current knowledge of information systems technologies and programming techniques.

Communicate technical information to a wide variety of users.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of department goals.

Read, understand, and explain technical materials and policies.

Prioritize work to meet schedules and time lines.

Work independently with minimal direction.

Perform specialized clerical and technical duties related to assigned area of responsibility.

Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Education & Experience:

Any combination equivalent to:

Two (2) years of college course work in computer science, information systems, or related field

AND

Two (2) years of experience in the use of systems software.

Minimum Qualifications (Faculty and Academic Administrator Positions Only)

Desired Qualifications:

Licenses and Other Requirements:

All District employees must participate in the COVID -19 Vaccination Program, which requires them to be fully vaccinated against COVID -19 unless they receive an approved medical or religious exemption.

Working Conditions:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Salary:

Range 28, Steps 1-7, $5,744.61-$7,268.31. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Salary Schedule:

Classified Bargaining Unit

Work Schedule:

Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.

Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Start Date:

As soon as the successful candidate is identified and following the subsequent governing board approval.

Initial Screening Deadline:

All application materials must be received on-line at https://jobs.swccd.edu . Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, April 26, 2024 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Tentative Timeline (Subject to Amendments):

| March 8-April 26, 2024 | Position advertised; District receives applications

| April 26, 2024 | Initial screening deadline for guaranteed consideration.

| May 6-17, 2024 | Reviewing of applications.

| May 20-24, 2024 | Search Committee interviews candidates

| June, 2024 | Tentative employment start date pending Governing Board approval.

Open Until Filled

Yes

Required Applicant Docs Cont'd

Southwestern College Online Application

Supplemental Application:

Special Instructions to Applicants:

Equivalency (Academic Faculty Positions Only)

Equivalency (Academic Faculty Positions Only)" section to read as follows, "To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College's Chancellor's Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the Supplemental Equivalency Application , for Academic Employment and upload this form with your online application.

Foreign Degrees:

Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.

Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA . This report must be attached to your online application at the time of applying.

For your convenience, here is a link to NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement, https://www.naces.org/members . You may use any other certified transcript evaluation service at your disposal.

Additional Information:

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to [email protected].

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/college-police/public-information-and-resources/index.aspx .

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan ( DAAPP ) - More information about the DAAPP , including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( https://www.swccd.edu/student-support/health-services/personal-wellness-mental-health/drug-and-alcohol-abuse-prevention-program.aspx )

Selection Procedure:

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT .

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

HR Contact Information:

Southwestern Community College

Human Resources (Bldg. 46B-150)

900 Otay Lakes Road

Chula Vista, CA 91910

www.swccd.edu

(619) 482-6395