Portfolio Administrator

Charlotte, NC, United States

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Regular or Temporary:

Regular

Language Fluency: English (Required)

Work Shift:

1st shift (United States of America)

Please review the following job description:

Sterling Capital Management is seeking experienced Portfolio Administrators to perform portfolio accounting, reconciliation, and reporting. This is an essential and foundational position for the effective functioning of our business. Precise, organized, and highly accountable professionals are desired. A successful Portfolio Administrator combines excellent math and problem solving skills, a sound proficiency with technology (from Outlook and Excel to Bloomberg, Advent, and Charles River), and a strong customer service approach.

Accurate, timely investment account data, generated by Portfolio Administrators, is critical to supporting nearly every aspect of Sterling; from portfolio management and trading, to compliance, to marketing and client service.

Portfolio Administrators oversee portfolio accounting for an assigned group of institutional, separately managed fixed income and equity accounts. This requires daily reconciliation of Sterling’s portfolio accounting system to the client’s book of record at custody, with the active resolution of any breaks.

In addition to these core tasks, Portfolio Administrators also deliver system-generated account statements, provide “customer” support to multiple internal groups by answering requests, support the full life-cycle of client accounts from new account onboarding through portfolio closing, and participate in several auxiliary activities such as pricing reviews, data validations, and corporate actions processing.

Core Responsibilities:

Ensure transaction/position integrity in Sterling’s records (Advent APX) against client custodial records, and also to Sterling’s OMS (Charles River) and relevant reference data (Bloomberg, etc.).

Research and remediate reconciliation discrepancies daily. Requires close and frequent communication (email and phone) with counterparts at custodial banks and internal settlement team.

Prepare and distribute all month-end accounting and performance statements, per client specific instructions, for assigned client list during first 7 business days after month end.

Manage operational aspects of new account onboarding, including set up of account attributes in portfolio accounting system, data feed connectivity to custodian, and verifying funding status.

Oversee necessary steps for other operational activities over an account lifecycle, such as contributions/withdrawals, audit requests, and account terminations.

Provide internal “customer” support, quickly responding to a high volume of time sensitive questions and requests from multiple internal teams.

Skills and Competencies:

Bachelor’s degree. Preferably in accounting, finance, or relevant field.

2+ years of back/middle office financial work experience, preferably within Asset Management.

Technical understanding of investment markets, securities, security data, and investment systems.

Direct experience with a portfolio accounting system, preferably an Advent system.

Excellent overall computer skills with demonstrated proficiency in several software packages. Familiarity with Bloomberg, Charles River, Factset and Salesforce preferred.

Strong ability in Microsoft Excel, including vlookups, pivot tables and macros.

Character Traits:

Accurate – Highly precise and accurate, truly detail oriented. High degree of personal accountability and high standards. Take initiative, accept responsibility, and work accurately under pressure.

Timely – Deliver work on time while juggling multiple competing demands. Requires a high degree of organization, prioritization, and focus. Ability to stay calm under pressure and meet deadlines.

Productive – Efficiently master the workload on a daily basis. Effectively handling the routine tasks and seamlessly juggling unplanned, urgent issues that need attention. Committed to ensuring the job gets done, happily putting in extra efforts and going above and beyond where needed.

Service oriented – Strong communicator (written and verbal) with helping, service oriented mindset. Quickly respond to requests with useful, accurate information. Inspire confidence in our work product.

Critical thinker – Ability to both follow process and standards while also thinking critically and creatively to actively problem solve, trouble shoot, and create solutions to one-off issues.

General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist’s generous benefit plans, please visit our Benefits site (https://benefits.truist.com/)

. Depending on the position and division, this job may also be eligible for Truist’s defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.

Truist supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. Truist is a Drug Free Workplace.

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