Service Sales Coordinator - Therma

San Jose, CA, United States

Therma, a Legence company

For over 50 years, Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun - all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Service Coordinator

Therma's Service team is in an immediate need of a Service Coordinator! Have experience working in the HVAC Service or Construction industry? Do you thrive in a collaborative and fast-paced environment? If so, come join our team!

Essential Job Responsibilities

Word processing, excel spreadsheets, editing, and formatting

Working with foreman and field staff to complete daily reports and file documents, daily.

Assist with monthly billing utilizing Therma sites and Excel

Storage of job files and documents onto cloud sites- sharing and updating as months pass

Establish, update, and maintain files, records, and other documents as required

Organize administrative tasks and procedures- keeping track of tasks completed and communicating- sharing any updates

Assist with administrative problem solving, development and execution of stated goals and objectives

Frequent phone interaction customers during contract renewal

Maintain and track preventative maintenance contract customer database

Provide full administrative support to service sales team

Assist with administrative problem solving, development and execution of stated goals and objectives

Material Procurement

Intercompany job tracking

Taking meeting minutes

Qualification Requirements Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook- Calendar)

Knowledge of Share point and ONE drive is a plus.

High attention to detail

Ability to work independently

Flexibility and ability to prioritize

Strong analytical skills and demonstrated ability to manage multiple tasks

Ability to organize computer files and update documents

Construction background is preferred

1-2 years of experience in an administrative role required

Job position is assisting field project managers and staff on site

Job's start time is usually at 6 or 7am

Construction site clothing is required at times

Unable to provide sponsorship for this position.

#LI-JS1 #LI-Onsite

Health and Welfare Benefits Health and Welfare

Medical

Dental

Vision

Prescription drug

Employee assistance program

Personal Benefits Paid vacation

Company-paid holidays

Sick leave

Financial Benefits 401(k) retirement savings plan

Company-paid long-term disability insurance

AD&D insurance

Life insurance

About Legence

Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/.

Contingent Employment Statement

Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

Reasonable Accommodations

If you require assistance applying online, email [email protected]. Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.

To all recruitment agencies

Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career's alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC's CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.

Pay Transparency Nondiscrimination Provision

Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Other details Pay Type Hourly

Required Education Equivalent Experience

Apply Now