Accounts Payable

Job Description Job Description

** Location: ** Smithtown, NY

** Position: ** Full-Time, In-Office

** Experience Required: ** Minimum 5 Years of Accounts Payable Experience

We are seeking an experienced and highly organized Accounts Payable Specialist to join our team in Smithtown, NY. The ideal candidate will have a minimum of five years of hands-on accounts payable experience , strong attention to detail, and the ability to manage a high volume of invoices accurately and efficiently.

This is a full-time, in-office position. Candidates must be able to commute to our Smithtown office daily.

Responsibilities

Process and review a high volume of vendor invoices for accuracy, proper coding, and required approvals

Enter invoices into the accounting system accurately and timely

Match invoices to purchase orders, contracts, proposals, and supporting documentation

Review invoices for duplicate charges, discrepancies, and billing errors

Maintain vendor accounts and ensure accurate vendor records

Reconcile vendor statements and research outstanding or missing invoices

Prepare and process weekly payment runs, including checks and electronic payments

Track invoice approvals and follow up with internal team members as needed

Respond to vendor inquiries regarding invoice and payment status

Assist with month-end accounts payable reconciliation and reporting

Maintain organized electronic records of invoices, approvals, and payment documentation

Work closely with accounting, property management, construction, and other internal departments

Assist with resolving invoice discrepancies and payment issues

Ensure invoices and payments are processed in accordance with company procedures and internal controls

Qualifications

** Minimum of 5 years of Accounts Payable experience required **

Experience processing a high volume of invoices

Strong understanding of accounts payable procedures and basic accounting principles

Excellent attention to detail and accuracy

Strong organizational and time-management skills

Ability to prioritize and manage multiple deadlines

Strong communication skills and ability to professionally communicate with vendors and internal staff

Proficiency in Microsoft Excel and Outlook

Experience with accounting and/or accounts payable software required

Experience with MRI and AvidXchange is a plus

Commercial real estate, property management, or construction accounts payable experience is strongly preferred

Ability to work independently while also collaborating with a team

Company Description

Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Uniondale, NY.

Company Description Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Uniondale, NY.

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