Contract Administrator (Independent Contractor - Temporary)
Washington, DC, United States
Reports To: General Counsel
Supervisory Responsibilities: This position has no direct reports
Location: Washington, DC or Remote
Salary Range: $30 - $40 hourly
Job Overview
The Contract Administrator position supports managing contract records, performing data entry, and ensuring the proper implementation of naming conventions into our existing files. The ideal candidate will have a strong background in records management and be proficient in using Contract Lifecycle Management (CLM) software. This is a needs-based Independent Contractor position with an anticipated 16 week period of performance (flexibility with regards to number of hours per day).
Responsibilities & Duties
Organize, maintain, and update contract records to ensure accurate and efficient retrieval of documents.
Accurately enter data related to contracts and agreements into our systems.
Upload executed agreements into the Ironclad CLM, ensuring that all relevant documents are correctly categorized and stored.
Implement standardized naming conventions for contract files and ensure that existing files are renamed and organized according to these standards.
Ensure all records and data entries comply with organizational policies and regulatory requirements.
Work closely with other departments to gather necessary information for contract management and to streamline processes.
Identify and resolve issues related to contract records and data entries promptly.
Qualifications
Alignment to the Mission and Culture of OTF
Passion for social change with knowledge of philanthropy, and interest in the field of human rights and Internet freedom, including nonprofit organizations, entrepreneurship, racial and gender equity, civic engagement, etc.
Personal qualities of humility, capacity for self-reflection, and/or a sense of humor.
Discretion and ability to handle confidential issues.
Action-orientated and entrepreneurial self-starter who can work well independently and in teams.
Education A level of education that, when combined with your professional experience, will adequately show that you have the capability to contribute meaningfully at OTF.
Experience, related skills and knowledge Proficiency in a CLM system is required, Ironclad is strongly preferred.
Experience working with, and an in depth understanding of, G-suite and the entire MS Office Suite.
Ability to organize a daily workload with competing priorities.
Ability to meet deadlines in a fast-paced and quickly changing environment.
Experience working with a federally funded non-profit organization preferred but not required.
Emotional & Physical Demands
It is the policy of OTF that qualified individuals with disabilities not be discriminated against because of their disabilities in regard to application procedures, hiring, and other terms and conditions of their Contract. Furthermore, the policy of OTF is to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the Independent Contractor process.
It is OTF’s expectation that Independent Contractors will be able to perform the following functions or will notify OTF if they require a reasonable accommodation regarding these expectations:
Must be able to perform job functions independently and work effectively either on own or as part of a team;
Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization.
Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace.
Must be capable of exercising the highest level of discretion on both internal and external confidential matters.
Must be able to occasionally move about inside the office.
Must be able to operate routine office equipment.
Must be able to remain in a stationary position to work on a computer for an average of 4-6 hours per day, when necessary.
Must be able to work extended hours whenever required or requested by management.
Must be capable of regular, reliable and timely attendance.
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