BOS Admin Assistant - Finance
East Boston, MA, United States
Overview:
Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.?
We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.??
Job Summary
To efficiently process payroll, billing, and accounts payable.
The expected pay rate is $22-$24/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
Your activities
Prepare, validate and send invoices to clients according to contracts on file and documentation received from departments.
Check and issue billing adjustments to customers.
Perform weekly, bi-monthly and monthly closing.
Review daily billing transactions and work with department management to maintain accuracy.
Account receivables are followed up and information gathered for manager intervention.
Coordinate with accounts receivable and accounts payable departments.
Maintain clean record of Airport fees billed and paid.
Account Payables are processed in a timely manner and allocated to the proper cost center and GL accounts.
Record and report monthly accruals and process cross charges for month end closing.
Review and process expense reports and rush check requests.
Assist in monthly P & L reconciliation, variance analysis and provide feedback for P&L related inquiries.
Provide excellent customer service internally and externally by courteously receiving telephone calls and providing feedback in a timely fashion.
Support all departments ensuring compliance with standardized times for processing and ensure efficient and effective communications to Department Manager.
Order supplies as needed.
Accurately transcribe, type, format, and proofread a wide variety of material (for example correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using Microsoft Office.
Handle confidential information and maintain the security records and files.
Assist in any other Administrative functions as needed.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee might occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
Your profile
Up to 2 years of experience in a similar position.
Ability to comply with deadlines.
Working knowledge of Microsoft Office Suite.
Lawson, Findnet and Damarel experience is a plus.
Degree in Accounting is a plus.
Ability to work under pressure.
Self-driven, enthusiastic, organized and team player.
Have excellent verbal and written communication skills.
What we offer
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance
At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Visit our website at www.careers.swissport.com ? to learn more about Life at Swissport.
Join Swissport today and be part of a team that connects the world of aviation!