Benefits Administrator/Payroll Analyst

San Francisco, CA, United States

Benefits Administrator/Payroll Analyst

This is a Temporary to Full-Time position

Location: United States Remote, East Coast Preferred

BlueVoyant is seeking to hire a Benefits Administrator/Payroll Analyst to support the benefits and payroll function for 500+ employees in the US and Canada. This person will work closely with the Director of HR, Payroll Manager and Controller, and be willing to “roll up their sleeves” and assist as needed in benefits administration and payroll processing.

Candidate must demonstrate progressive knowledge and experience in benefits administration and payroll processing. The company continues to grow quickly, and the candidate must therefore be willing to play a dynamic and fluid role within the HR Department.

Responsibilities:

Benefits Administration : US: Manage day-to-day employee transactions, making updates for new hire enrollments and terminations in the ADP WorkforceNow HRIS (WFN) site and communicate as required.

Communicate with employees and ensure that benefits deductions are updated for the corresponding payroll period.

Audit and verify accuracy of employee benefits deductions in ADP HRIS/payroll

Download monthly carrier invoices and forward to Accounts Payable Manager, as well as work with ADP Benefits Support team to coordinate any updates via the EDI carrier feeds

Manage quarterly reporting for NYS disability and paid family leave

Support HR Director in the annual benefits renewal process, communicating with employees, and scheduling open enrollment benefits presentations

Responsible for monthly updates to ACA reporting in ADP, as well as distribution of year end 1095/1094 statements

Track maternity/parental leave and coordinate leave reporting with the insurance carrier

Administer 401(k) enrollments and communicate with employees regarding their account on the Fidelity site

Distribute mandatory plan documents and notices in accordance with the DOL and IRS regulations

Run reports for annual 401(k) year-end discrimination testing and support production of reports for annual Form 5500 reporting

Work with WEX FSA and COBRA administrator to ensure accurate records, and update employee deductions in payroll and coordinate with Payroll Manager

Review all HRIS data entry information, including new hire information, terminations, compensation changes, etc.

Validate employee earnings with supporting documentation

Maintain employee records in payroll/HRIS systems

Canada: Work with Payroll Manager to ensure benefits deductions are accurate and up-to-date in the Canadian ADP TeamPay payroll system

Ensure that benefits contributions are uploaded to the Sunlife website, after each semi-monthly payroll.

Ensure that retirement contributions (DPSP-Employer/RRSP-Employee) are updated on the Manulife retirement site after each semi-monthly payroll

Coordinate with Canadian benefits brokers on any updates and communicate with employees regarding enrollments

Payroll Administration Will be a back-up for the Payroll Manager for both US and Canadian payrolls to input, process and submit semi-monthly payroll, working with HR Director and Controller to finalize

Support Payroll Manager activities for semi-monthly processing of payroll

Audit payroll and benefits data for accuracy, and investigate any unresolved discrepancies and update in ADP WFN/ADP TeamPay

Fulfill all governmental regulatory mandates and ensure filings are performed as required - ACA filing, Non-Discrimination testing, California Reporting, Form 5500, etc.

Administer online COBRA enrollments/changes and respond to and manage unemployment claims.

Qualifications Bachelor’s degree in HRIS, accounting or equivalent

Demonstrated progressive experience in benefits administration and payroll support

Familiar with the regulatory environment: ERISA, DOL, IRS Codes, COBRA, ADA. Health Plan knowledge, Section 125, FSA's, COBRA

Attention to detail and excellent organizational skills

Ability to work independently, prioritize demands and meet deadlines

Work well with HR and Finance team members

Excellent written and verbal communication

About BlueVoyant

At BlueVoyant, we recognize that effective cyber security requires active prevention and defense across both your organization and supply chain. Our proprietary data, analytics, and technology, coupled with deep expertise, works as a force multiplier to secure your full ecosystem. Accuracy! Actionability! Timeliness! Scalability!

Led by CEO, Jim Rosenthal, BlueVoyant’s highly skilled team includes former government cyber officials with extensive frontline experience in responding to advanced cyber threats on behalf of the National Security Agency, Federal Bureau of Investigation, Unit 8200, and GCHQ, together with private sector experts. BlueVoyant services utilize large real-time datasets with industry leading analytics and technologies.

Founded in 2017 by Fortune 500 executives, including Executive Chairman, Tom Glocer, and former Government cyber officials, BlueVoyant is headquartered in New York City and has offices in Maryland, Tel Aviv, San Francisco, London, Budapest, and Latin America.

All employees must be authorized to work in the United States. BlueVoyant provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, BlueVoyant complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Disclaimer: Please note that under contractual requirements and applicable law, European citizenship is required for employees to work on some of the company’s contracts. Accordingly, an employee’s ability to work on such contracts is contingent upon the company’s verification of the employee’s citizenship status. Furthermore, individuals may be subject to additional background checks and fingerprinting. BlueVoyant Candidate Privacy Notice

To understand how we secure and manage your personal data upon submitting a job application, please see our Candidate Privacy Notice, which can be found here - Candidate Privacy Notice

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