Workplace Coordinator

Chicago, IL, United States

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Overview: The Workplace Coordinator will be responsible for supporting workplace operations and coordinating various services at a client site. This individual will work closely with property management, onsite vendors, and various internal teams to ensure a seamless and efficient workplace environment. The ideal candidate should possess excellent organizational and communication skills, as well as the ability to work well in a fast-paced, dynamic setting.

What is your day to day Responsibilities:

* Support workplace operations, including reception, mailroom, facilities, and janitorial duties* Implement workplace programming and services locally, aligning with the client's needs* Liaise with property management, local client employees, and onsite vendors to ensure smooth operations* Collaborate with physical security, health and safety, events, food, and IT teams to support onsite operations* Take ownership of workplace quality, ensuring tidiness and cleanliness throughout the office space* Oversee and manage the workplace work order management system and internal customer support* Coordinate logistics for events and meetings, ensuring everything runs smoothly* Assist with procurement and organization of supplies, including office supplies and swag* Serve as an extension of multiple client teams for special projects as needed* Manage documentation and processes related to workplace coordination

Required Qualifications:

* Experience in reception, mailroom, facilities, janitorial, or related roles* Knowledge of workplace work order management systems and internal customer support* Familiarity with procurement and organization of office supplies* Willingness to collaborate with cross-functional teams and various stakeholders* Ability to adapt quickly to changing priorities and handle multiple projects simultaneously* Strong problem-solving skills and ability to proactively address issues as they arise* Excellent time management skills and the ability to work independently and proactively

Preferred Qualifications:

* Previous experience in facilities management or workplace coordination* Familiarity with workplace programming and services implementation* Strong interpersonal skills and the ability to effectively communicate with stakeholders at all levels* Proven ability to oversee the quality and cleanliness of a large office space* Experience coordinating events and meetings* Proficiency in common business software programs such as Mac, Google Suite, and Slack* Strong attention to detail and ability to multitask effectively

Location:

On-site -Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

* 401(k) plan with matching company contributions

* Comprehensive Medical, Dental & Vision Care

* Paid parental leave at 100% of salary

* Paid Time Off and Company Holidays

* Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.

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