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Inclusively
Mountain View, CA, United States
Inclusively is partnering with an electronic design automation company to hire an Executive Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.** ABOUT INCLUSIVELY: Inclusively is a digital tech platform that connects candidates with disabilities, who may benefit from workplace accommodatio
Job Source: InclusivelyCrowdStrike
Sunnyvale, CA, United States
#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We’re looking for people with limitless passion, a relentless focus on innovation and a
Job Source: CrowdStrikeApplied Materials
Santa Clara, CA, United States
The Executive Admin Support role is based at our Santa Clara, Calif. office. This is an onsite role (no remote or hybrid opportunity). No relocation assistance available for this role. Successful candidate will have at least TEN (10) years' experience as an Executive Administrative (or similar role). **Key Responsibilities** + Uses extensive knowle
Job Source: Applied MaterialsSnap Inc.
Palo Alto, CA, United States
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company’s three core products are Snapchat , a visual messa
Job Source: Snap Inc.Palantir Technologies
Stanford, CA, United States
A World-Changing Company Palantir builds the world's leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empower our partners to develop lifesaving drugs, forecast supply chain disruptions, locate missing children, and more. The Role Our Administrative Operations Team doe
Job Source: Palantir TechnologiesThe Ladders
Los Gatos, CA, United States
Our client is seeking an Executive Assistant to provide operating support for their family office. The Executive Assistant will support transactions through family office investments and real estate partnerships. We are looking for an Executive Assistant with professional experience in a corporate or estate law office, accounting firm or corporate
Job Source: The LaddersSnap
Palo Alto, CA, United States
Snap Inc is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering people to express themselves, live in the moment, learn about the world, and have fun together. The Company's three core products are Snapchat, a visual messaging
Job Source: SnapMoveworks.ai
Mountain View, CA, United States
Executive Mountain View, CA Full Time Location: In office: Mountain View, CA As Executive Assistant, you support our CEO, CPO and other executives as needed. As part of the Office of the CEO, this is a high visibility position, both internally and externally. You will represent the Office of the CEO and should feel comfortable interacting with oth
Job Source: Moveworks.aiPalo Alto, CA, United States
Job Summary
This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.
Responsibilities
Holds responsibility for performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
Handles advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing/editing executive presentations, etc.
Takes ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments, preparing detailed meeting agendas, taking minutes, following up on action items, and anticipating and planning for future scheduling needs.
Acts as a gatekeeper, screening and prioritizing phone calls and emails, and responds to routine inquiries and drafts responses on behalf of executives.
Manages all aspects of executive travel, including international trips, visa applications, and managing travel budgets, and addresses last-minute changes and emergencies.
Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and prepares presentations with relevant insights for the executives.
Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
Supervises entry-level executive assistants or administrative support staff of the administrative services department.
Education & Experience Recommended
High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Preferred Certifications
NA
Knowledge & Skills
Administrative Support
Booking (Sales)
Calendar Management
Customer Relationship Management
Event Planning
Executive Information Systems
Expense Reports
Google Workspace
Invoicing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Organizational Charts
Proofreading
Purchasing
SAP Concur (Travel And Invoice Software)
Taking Meeting Minutes
Travel Arrangements
Workflow Management
Cross-Org Skills
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity
Impact & Scope
Impacts multiple departments and leads large, cross-division functional teams or projects.
Complexity
Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.
Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
HP Offers a Comprehensive Benefits Package, Including
Dental insurance
Disability insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Per the California) statute, the estimated range of compensation for this job in that location , at the time of this posting, is $90,000-110,000. This position may be eligible for incentive pay, for openings where this is applicable.
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Email Alert for Executive Assistant jobs in Palo Alto, CA, United States
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