Logistics Coordinator (Advanced Travel Coordinator)

Washington, DC, United States

Duties

WHAT IS THE HEADQUARTERS (HQ) DIVISION?

A description of the business units can be found at:

Vacancies will be filled in the following specialty areas:

HQ Office of the Commissioner

The following are the duties of this position at the full working level.

Plans for and arranges domestic and international travel itineraries for the CIR, including flights, accommodations, ground transportation, and other logistical requirements. Conveys the CIR's travel-related preferences, expectations, and needs to the Service's internal Travel Officer, Logistics Officer, and executive personnel within the Service's Business Operating Divisions (BODs), as well as external stakeholders such as airlines, hotels, and car rental companies, to mitigate downtime or inefficiencies such as avoidable changes or adjustments to travel plans, such as flight delays or last-minute itinerary modifications. Conveys authoritative travel guidance to the CIR and the CoS to ensure all travel arrangements adhere to travel regulations and budgetary constraints. Directly briefs the CoS and other executive staff on regulatory or administrative aspects of travel and logistics relating to the CIR's travel needs.

Communicates effectively with the CIR and the CoS, keeping them informed of travel arrangements, schedule updates, and any potential issues or concerns. Provides

regular and recuring briefings with executive assistants, administrative staff, and other

stakeholders within and outside of the Service to ensure alignment and collaboration on travel and logistics-related matters, as needed by the CIR.

Monitors and tracks travel expenses incurred by the CIR, reconciling receipts, invoices, and credit card statements. Prepares accurate and timely expense reports, ensuring compliance with travel regulations and Treasury/IRS policy. Identifies cost-saving opportunities and efficiencies in travel expenditures, proposing recommendations for optimization.

Requirements

Conditions of Employment

Must be a U.S. Citizen or National and provide proof of U.S. Citizenship. (Birth certificate showing birth in the U.S; Unexpired U.S. Passport; Certificate of Citizenship or Naturalization; or Report of Birth Abroad of a U.S. Citizen (Form FS-240))

Qualifications

Federal experience is not required. The experience may have been gained in the public sector, private sector or One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

You must meet the following requirements by the closing date of this announcement:

SPECIALIZED EXPERIENCE: GS-13 LEVEL: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes:

Experience with analytical and evaluative methods and administration of travel programs to participate in the assessment of program development, determine appropriate evaluation and measurement techniques, identify significant program or resource issues, and improve management processes and systems.

Experience with operating divisions organization, policies, practices, and program objectives sufficient to participate in the development of travel guidance, assessment of resource utilization, and development and implementation of changes to current processes and procedures.

Experience with financial management and travel processes, this can be demonstrated by assignments where you prepared and maintained the financial plan involving all categories of expenditures and participated in the budget process involving financial review and analysis.

Experience with oral and written communication techniques to present plans and proposals convincingly, negotiate effectively, and reconcile conflicting interests and points of view.

Experience with negotiation skills in order to reach agreement on changed work practices and objectives.

For more information on qualifications please refer to .

Education

For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to .

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click (Section 3, Explanation of Terms) or for Foreign Education Credentialing instructions.

Additional information

Subject to a 1-year probationary period (unless already completed).

Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.

This is a non-bargaining unit position.

Tour of Duty: 8:00 AM - 4:30 PM

In the event that a building is closed due to rent management, new hires may be placed in a local commuting location.

Telework Eligible Positions : Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD) ) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.

Relocation expenses - No

Obtain and use a Government-issued charge card for business-related travel.

Physical Demands: The work is primarily sedentary, but includes some walking, standing, bending, and carrying or moving items which are not more than 50 pounds, to support events. The significance and high visibility of events demands an extremely high level of performance and results. Consequently, the incumbent will work under pressure, and at times, be subjected to both physical and psychological stress.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required Documents

The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.

Online Application - Questionnaire

Education - See Education Section above

Registration/License (if applicable) - active, current registration/license

High School Diploma (or equivalent) - If you are 16 or 17 years of age, you MUST submit documentation of graduation from high school (or equivalent); OR completion of a formal vocational training program; OR statement from school authorities agreeing with your decision to pursue employment rather than continuing your education.

Please note that if you do not provide all required information, as specified in this announcement, your application will be determined incomplete, and you will not be considered for this position (or may not receive the special consideration for which you may be eligible).

How to Apply

The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on 07/11/2024 and/or cut-off dates in this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m. ET, Monday - Friday). If applying online poses a hardship, please contact us by noon ET on 07/11/2024.

To preview the Application Questionnaire, please click the following link:

To begin the application process, click the "Apply Online" button.

You will be re-directed to USA STAFFING to complete your application process; answer the online questions and submit all required documents. (To submit supporting documents, import documents from USAJOBS to the appropriate document types. If the document you need was not imported from USAJOBS, you may upload it directly into this application. To protect your privacy, we suggest you first remove your SSN).

To complete , you must click the "Submit Application" button prior to 11:59 PM (ET) on 07/11/2024.

To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: . All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: .

Agency contact information

IRS Laguna Contract External

Email

Address

HQ - Office of the Commissioner

1111 Constitution Ave NW

Washington, DC 20224

US

Next steps

Treasury believes in a working environment that supports inclusion; to review reasonable accommodation policies and procedures please visit . We provide reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you require this for any part of the application and hiring process.

Once your application package and online questionnaire is received you will receive an acknowledgement email. You are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you. You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status." For a more detailed update of your application status, you may click on "more information." Please notify us if your contact information changes after the closing date of the announcement. If your email mailbox is full or blocked (SPAM) you may not receive important communication that could affect your consideration for this position.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

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