Executive Assistant

We are seeking a highly organized, proactive, and professional Executive Assistant / Office Operations Coordinator to support firm leadership while helping ensure the office runs smoothly day to day.

This role is ideal for someone who thrives in a fast paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative, office operations, and legal support responsibilities.

You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment.

Key Responsibilities Executive Support Manage complex calendars and scheduling for leadership

Coordinate meetings, appointments, and internal events

Anticipate scheduling conflicts and proactively resolve issues

Track action items, projects, and follow ups to support execution

Provide day to day administrative support to leadership as needed

Office Operations Serve as the first point of contact for clients and visitors

Maintain a professional, organized, and welcoming office environment

Manage office supplies and coordinate with vendors

Answer and direct incoming calls professionally

Assist with general office needs and occasional office related errands

Administrative and Legal Support Organize and maintain digital and physical files

Assist with document management, scanning, and filing

Prepare and assemble trial binders and case materials

Support attorneys and leadership with administrative and case related tasks

Help ensure documents, communications, and records are handled accurately and efficiently

How Our Firm Operates We are a systems driven, high accountability environment with clear expectations and a strong focus on professionalism, execution, and client experience.

Our team values: Structured workflows

Strong follow through

Clear communication

Ownership and accountability

High standards of professionalism

What Success Looks Like Leadership calendars are organized, efficient, and well managed

Meetings, priorities, and follow ups are handled proactively

Office operations run smoothly and professionally

Filing, scanning, and trial binder preparation are accurate and completed on time

Tasks are completed accurately and on time

Communication across the team is clear and effective

Problems are anticipated and resolved before they escape

Requirements Required 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role

Prior Legal Assistant experience is required. Candidates without law firm or legal office background will not be considered

Associate's degree or higher

Experience in a professional services environment

Experience in a client-facing front desk role

Proficiency in Microsoft Office, including Word, Outlook, and Excel

Preferred Experience supporting attorneys or firm leadership

Experience preparing trial binders and case materials

Experience with document management and filing

Experience supporting attorney calendars

Experience with Clio Manage

Business-fluent Spanish

Benefits Benefits include: Annual salary: 55,000-75,000 USD/year

401(k) with company match

Health insurance

Health Care Flexible Spending Account (FSA)

Life insurance

Short-term and long-term disability insurance

Educational course reimbursement

Paid time off (PTO)

Paid holidays

#J-18808-Ljbffr