Executive Assistant

Executive Assistant / Life Manager

Location: Miami, FL preferred (hybrid or remote outside of the USA)

Type: Full-time, 1099 contractor

Compensation: $50,000$70,000/year, based on experience

Hours: 95 EST, with availability outside of them for urgent things

Reports to: The founder

About the role

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager someone who takes both the business admin and the personal logistics off his plate entirely.

There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage he wants to hand something over and see it done.

What you'll own

• Travel: booking flights, hotels and full itineraries.
• Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.
• Inbox & communication: triaging email, surfacing what matters, handling the rest.
• Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.
• Project tracking: he runs many projects at once you keep the list, the deadlines and the follow-ups straight.
• Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.
• Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.
• Ad hoc support for a small team of three when it's reasonable.