Project Coordinator

About Job Rogers-O'Brien Construction is seeking a highly organized and detail-oriented Project Coordinator to join our team. In this role, you will support our field teams and project accounting operations, playing a critical part in ensuring that our construction projects run smoothly. You will bridge administrative, compliance, and financial functions, making a significant impact on the success of our projects. This role is based onsite and requires regular presence at the jobsite in Wilmer, Texas. If you are someone who thrives in a fast-paced environment and enjoys the challenge of keeping projects on track behind the scenes, this position could be an excellent fit for you.

Skills & Qualification Proficiency with Procore, Concur, DocuSign, and ERP systems to efficiently manage project documentation and compliance

Strong communication skills for effective collaboration with field teams and subcontractors

Experience in construction administration or accounting support ensuring timely and accurate project progress

Bilingual (Spanish-speaking) preferred to facilitate communication with diverse teams and stakeholders

Knowledge of construction billing practices, lien waivers, and compliance documentation for accurate financial operations

Strong attention to detail and organizational skills to ensure no aspect of the project is overlooked

Ability to work independently and collaboratively in a team environment to achieve project goals

Familiarity with CCIP and LEED documentation processes is a plus

Responsibilities Enter time records for project team members and field crew to ensure accurate payroll processing

Maintain and update jobsite directories in Procore for streamlined communication and project management

Manage jobsite office supply inventory and trailer setup to ensure field operations run smoothly

Assist in scheduling and managing jobsite calendars and meeting spaces for efficient project coordination

Prepare and distribute meeting minutes and project documentation to keep all stakeholders informed

Route commitments and change orders through Procore/DocuSign for signatures to ensure contract compliance

Guide subcontractors through the qualification process to maintain high standards of compliance

Review vendor invoices for accuracy and resolve discrepancies to ensure proper financial management

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