Project Coordinator

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JOB DESCRIPTION: PROJECT COORDINATOR

SUMMARY: As a Project Coordinator, you report to the Project Manager. The responsibility of the Coordinator is to work with the Project Executive and the PM on the project in an Administrative position to support and facilitate reporting, processing of financials, and provide document control management. The Project Coordinator handles various coordinating tasks such as meeting agendas and minutes, filing, transcribing, and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Project Coordinator has a multitude of responsibilities, some of which include:

Prepare pay applications, certified payroll, and other supporting documents

Assist Project Management Team with all administrative functions and processes such as issuing subcontractor change orders and weekly invoicing from vendors and suppliers

Proactively and accurately manage Owner Pay Applications

Collaborate with clients and internal teams to provide administration support and to maintain critical processes

Establish and maintain communication with vendors and subcontractors

Update and maintain project documentation (document control) and process financial queriesAssure files and documents are current updated and well organized

Assist with project closeout, operations manuals, & warranties/guarantees

Support project team members as required to remain effective and productive

Promote and enforce company safety culture and policies

EDUCATION and/or EXPERIENCE: Minimum of a Bachelor’s Degree from an accredited four-year college or university in Construction Management or Business-related field. 5+ years of construction administration experience in lieu of a degree. 1-3 years’ experience working commercial construction projects is desirable.

OTHER SKILLS AND ABILITIES:

Knowledge of Microsoft Office Suite

Maintain exemplary management of time and communication skills

Strong client-facing and teamwork skills

Familiarity with risk management and quality assurance control

Ability to meet and work within critical deadlines and under moderate pressure

Ability to prepare and interpret flowcharts, schedules, and action plans

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