Human Resources - Administrative Assistant
New York, NY, United States
Blackstone is the world's largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
Business Unit: Human Resources - Employee Relations
Job Description:
The Administrative Assistant role entails providing support to a Senior Managing Director. The responsibilities include:
Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
Manage global travel planning, scheduling and itineraries
Update and maintain travel spreadsheet and organize trip packets for travel
Oversee and plan weekly and monthly meetings
Assist with administrative assistance for Employee Relations team - booking meetings, conference rooms and document management
Act as gatekeeper of Employee Relations conference room calendar
Liaise with other departments for scheduling and projects
Answering calls and acting as a gatekeeper
Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
Completion of detailed corporate expenses including tracking receipts and reimbursements
Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
Maintaining and organizing files
Monitoring and maintaining office equipment and inventory supplies for Employee Relations Team
Ad hoc projects
Qualifications:
Blackstone seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.
The successful candidate should have: 1+ years of administrative assistant experience supporting a team of 2 or more
Experience working within Financial Services a plus
Thrives in a dynamic work environment
Performs duties with the highest level of confidentiality and has a strong sense of integrity
Exercise sound judgement and has a high EQ
Strong communication skills
Highly organized with strong attention to detail
Ability to multi-task and prioritize competing tasks and deadlines
Ability to be proactive and work well within a team and with other assistants
Ability to work with various levels of management
Experience with coordinating travel arrangements
An autonomous work style with strong follow-through skills
Ability to build relationships with key players and management
Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
Familiarity with Concur is preferred
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.
Expected annual base salary range:
$70,000 - $130,000
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.
If you need a reasonable accommodation to complete your application, please email Human Resources at [email protected].
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following: Attending client meetings where you are discussing Blackstone products and/or and client questions;
Marketing Blackstone funds to new or existing clients;
Supervising or training securities licensed employees;
Structuring or creating Blackstone funds/products; and
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.