Manager-Legal Operations (Hybrid - San Diego, CA)

San Diego, CA, United States

American Specialty Health Incorporated is seeking a Manager - Legal Operations to work with our Legal and Contracts team. This position will provide support to the in-house legal team, including the continual focus on core departmental processes to identify improvements with the end goal of achieving higher efficiencies.

Salary Range American Specialty Health complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications, education, skill set, years of experience, and internal equity. $69,200 to $75,000 Full-Time Annual Salary Range Remote Worker Considerations

Candidates who are selected for this position may be trained virtually or onsite and must have the capability to work from home (WFH) in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 50 Mbps upload speed). This position will require occasional onsite office work. ASH requires all onsite employees and employees who travel for their position to review and acknowledge ASH’s Communicable Disease and Pandemic Policy .

Responsibilities

Provides project management of legal operations and legal support functions.

Manage the legal team’s strategic plan and overall operations, with a focus on increasing efficiency.

Assist with the legal team’s ongoing work prioritization, collaborating with the business to meet legal and business needs.

Streamline the legal team’s current workflows, including with and/or implementing technology solutions, if applicable.

Ensure proper and professional administrative support for legal and assigned executives.

Manage outside counsel and legal vendor arrangements including firm engagement, retention, billing, performance reviews, and firm compliance with all internal guidelines and requirements.

Promote Legal, and related team(s) training and development.

Manage and operationalize Legal Team onboarding process, including materials, initial meetings, and necessary training.

Partner with cross-functional teams to plan, prepare and respond to business partner needs.

Manages eDiscovery and related processes in collaboration with attorneys, paralegals, and IT.

Manages various legal process including but not limited to subpoenas, litigation holds and Privacy requests.

Assists with and/or manages hands on legal related functions such as communications with counsel, filing (internally or externally), drafting and research, proper case management (e.g., timing, tracking, deadlines, document management, written reports, etc.).

Anticipates and performs other duties as assigned to support the efficient operation of the department.

Establish and ensure strong processes and procedures for matter management within the legal, compliance, and regulatory functions.

Keeps clients, staff, and management informed by maintaining contact, communicating case and initiative progress.

Updates job knowledge by participating in educational opportunities; reading professional publications.

Assist with the development and maintenance of department manuals, documents, templates.

Ensures proper execution of various administrative functions for Legal counsel and related personnel, including expense reports, travel arrangements, meeting coordination and scheduling.

Qualifications

Bachelor’s Degree preferred. High school diploma required.

Minimum five (5) years legal administrative support/management.

Two or more years of paralegal or project management experience preferred.

2 years of in house legal or related experience preferred.

Superior project management and organizational skills, with a demonstrated ability to track and analyze data to show results.

Core Competencies

Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.

Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.

Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.

Ability to effectively organize, prioritize, multi-task and manage time.

Demonstrated accuracy and productivity in a changing environment with constant interruptions.

Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.

Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Office and/or Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here .

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.

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