Contract Coordinator_

Indianapolis

**Job ID Number**

R3069

**Employment Type**

Full time

**Worksite Flexibility**

Hybrid

**Job Summary**

As the Contract Specialist, you will maintain large scale, complex, multi-million-dollar contracts, as well as oversight of scope and schedule related to academic programs, contracts and grants.

**Job Description**

We are looking for a **Contract Specialist** to maintain large scale, complex, multi-million-dollar contracts, as well as oversight of scope and schedule related to academic programs, contracts and grants. The Contract Specialist stays abreast of current policy in order to answer questions related to associated work as needed. This position will be **full-time** and **hybrid.**

**What You'll Do**

+ Defines and monitors contract performance metrics to ensure contracts are developed and executed on schedule, vendor meetings and deliverables occur in accordance to agreed upon timeframes, and invoices are received and processed in a timely manner

+ Monitors contracts and initiate appropriate action with business owners to ensure amendment procedures or new procurement procedures are launched prior to ending dates

+ Collaborates with Senior Program Management Specialists to review risks in Master Project Plan in relationship to executed contracts

+ Facilitates contract execution with contractors, including scheduling and deliverable submissions and interaction with contract and Master Project Plan

+ Manages scope of work development for mid-level to multi-million dollar projects with collaboration from team members and follows protocol for establishing as yellow sheets, grants or formal contracts

+ Manages contract executions and amendments according to defined internal schedules and following state procurement guidance

+ Manages invoice review process related to contracts to ensure alignment to budgets or billing schedules prior to payment

+ Leads and attends applicable vendor calls to note upcoming work and any potential deviations from approved contract terms

+ Assists with the day-to-day aspects of the client's programs.

+ Communicates clearly and efficiently with staff members

+ Works cooperatively and collaboratively with contractors and client staff members

+ Assists management as needed

+ Adheres to local, state, and federal laws and policies

**What You'll Need**

Required:

+ Bachelor’s degree in business, public administration, business management, or related field

+ 3 years contract management experience required

+ 3 years contract management experience required

+ Ability to work as part of a team

+ Strong interpersonal and communication skills

+ Experience working in and with schools

+ Strong attention to detail

+ Proficient in Microsoft Office and Google Drive software, specifically Word, Excel

+ Ability to maintain detailed records and files

+ Three years of experience in drafting contracts scopes of work.

+ Three years of successfully managing vendor deliverables to include reviewing/approving invoices

+ Effective communication skills

+ Experience in managing the project development process

+ Establish and manage project budgets with an understanding of all financial implications/issues

Preferred:

+ Experience working in a professional setting as a contract specialist overseeing scope & schedule related to academic programs

**Physical Demands**

+ Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards

+ Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

+ Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

**Reasonable Accommodation Statement**

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 – 8111.

**Equal Employment Opportunity Policy Statement**

It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.