Senior Management Analyst

Sunnyvale, CA, United States

Salary: $137,517.00 - $171,896.00 Annually

Description

SENIOR MANAGEMENT ANALYST

Full Time Regular Employment Opportunity

The City of Sunnyvale is accepting applications for Senior Management Analyst, with two (2) current vacancies in the Information Technology Department and the Department of Public Safety . The list established from this recruitment may also be used to fill Senior Management Analyst vacancies in other City Departments.

The Vacancy In The Information Technology Department Reports To The Chief Information Officer (CIO) And Manages The IT Administration, Fiscal, And Performance Management Division. This Division Focuses On Managing IT Assets, Contracts, Procurements And Grants Citywide; Participates In IT Strategic Planning; Acts As a Legislative Liaison; And Manages The Department's Administrative Services Such As Budget, Payroll, Performance Measures And Tracking SMART Goals. The Ideal Candidate Will

Have a strong understanding of accounting, financials, and managing an operational budget

Be able to assist the CIO in setting charge-back and replacement costs for IT equipment and services Citywide

Be a part of the IT Management Team to provide direction on the department's performance measures, policies, strategic planning, financial planning, procurement, and goal setting

Understand how to respond to citizen relationship management (CRM) requests and complaints in a professional and timely manner

The Department Of Public Safety Provides Fully Integrated Public Safety Services To The Community. We Uphold Our Commitment And Responsibility To The Public And Each Other By Adhering To The Shared Values Of Excellence, Professionalism, Accountability, And Community Engagement. This Position Offers An Opportunity To Manage Assets, Contracts, And Procurements, As Well As Managing The Budget And Performance Measures. Distinguishing Characteristics Of This Position Include, But Are Not Limited To

Develop, monitor, and maintain the department's grants.

Administer and enforce specialized Public Safety licenses and permits.

Manage the department's budget, conduct expenditure audits, oversee revenue recovery, and payroll.

Coordinate with DPS managers and command staff for the nine programs within the department: Police Services, Fire Services, Administrative Services, Community Safety Services, Recruitment/Personnel Services, Investigations Services, Communications Services, Records/Property Services, and Fire Prevention/HazMat Services.

For The Senior Management Analyst, The City Of Sunnyvale

contributes 4% of the 7% employee contribution to CalPERS for classic members;

contributes 2% of an employee's gross pay to a deferred compensation plan, and

provides fully employer paid medical, dental, and vision benefits.

Under general direction of an assigned manager, plans, organizes, directs and supervises the activities of assigned personnel engaged in professional administrative and management duties requiring comprehensive analysis of moderate to complex issues including budget, contract administration and program administration; performs a variety of technical tasks relative to an assigned area of responsibility; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

The Senior Management Analyst is a supervisory classification. The classification of Senior Management Analyst is distinguished from the lower-level Management Analyst in that the Senior Management Analyst has supervisory responsibility.

Essential Job Functions

(May include, but are not limited to, the following):

Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for the performance of professional analytical duties in support of budget, contract administration and program administration; implements policies and procedures.

Plans, prioritizes, assigns, supervises and reviews the work of staff involved in the conduct of fiscal and administrative analysis.

Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities.

Participates in budget preparation and administration; prepares cost estimates for budget recommendations; monitors and controls expenditures.

Participates in the selection of staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures.

Supports department heads, senior policy makers and elected officials on budgetary, administrative and financial matters.

Analyzes and develops processes, procedures, work simplification, computer applications and methods of achieving intended outcomes.

Performs a variety of financial and budgetary analysis for the development of long term policy and fiscal impacts and makes recommendations based on findings.

Collaborates with management and co-workers in providing consultation services in areas of expertise.

Develops and implements internal and external community strategies, programs and information delivery methods.

Conducts analytical studies of complex and sensitive financial, organizational or operational issues.

Conducts fiscal investigations and prepares written and oral reports with recommendations for presentation to superiors, City Manager and/or City Council.

Prepares and presents financial, statistical and administrative reports and presentations.

Coordinates and implements programs, policies and procedures for an assigned department and program.

Interprets City rules, policies and procedures, personnel policies, MOU's and local, State and Federal laws and regulations.

Maintains a consistent and current understanding of financial and policy/program issues in the assigned area of responsibility.

Meets with employees, management personnel and citizens to provide training, information and solutions of problems.

Participates in the development of the annual City budget and/or annual departmental and divisional budgets by researching historical expenditure patterns, estimating future needs, and making recommendations on revenue sources and funding levels.

Participates in the development of requests for proposals; develops and administers contracts and oversees the work of contractors and vendors.

Assists management in compiling overall budget requests; monitors expenditures after budget adoption and recommends appropriate corrective action.

Participates in the development, execution and/or coordination of specific programs or studies.

Performs a variety of complex data gathering, analyses, and report writing activities on a special project basis.

Prepares and presents a wide variety of policy reports, proposals, documents and correspondence including, but not limited to costing, writing of contract language, expenditure and revenue recommendations, and related issues.

Serves as a management representative in departmental and City-wide task forces and committees.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, and documents weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in economics, finance, business administration, public administration, social studies, communications or a related field; AND

Four years of increasingly responsible management/administrative analytical work experience including some lead or supervisory experience.

Knowledge, Skills, And Abilities

Because of the variety of functional and programmatic assignments within this classification, many of the knowledge, skills and abilities reported below may be unique to one or more assignments.

Knowledge Of

Principles, methods and procedures of management, organization and budgeting.

Principles and practices of supervision, training and performance evaluations.

Principles and practices of safety management.

Principles and practices of analysis and research methodology.

Theory, principles and practices of public administration.

Principles and practices of financial analysis.

Pertinent local, State and Federal laws, ordinances and rules.

Organizations and functions of local government.

Techniques of complex financial analysis, research and evaluation.

Principles and practices of economic development, local land-use planning, development and redevelopment, business, economic and market force indicators, depending on assignment.

Office methods, procedures, software and equipment.

Ability To

Organize, implement and direct professional analytic and administrative activities.

Interpret and explain pertinent City and department policies and procedures.

Analyze and understand complex issues in an assigned area of responsibility and develop effective recommendations.

Accurately and effectively design large, complex spreadsheets and informational data.

Collect, interpret and evaluate narrative and statistical data pertaining to fiscal and management matters.

Make presentations to large audiences.

Manage and organize large amounts of data in an accurate and easily understandable manner.

Complete multi-faceted projects with attention to detail.

Perform highly complex analyses utilizing current methodology comparable to that employed by City.

Plan, organize and prioritize responsibilities so that projects and reports are completed in a timely and accurate manner.

Use independent reasoning to solve complex problems.

Operate a computer using word processing and business software and other office equipment.

Communicate effectively, orally and in writing.

Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public.

Work independently and as a team member; recognize and set priorities and meet deadlines.

Observe safety principles and work in a safe manner.

Willingness To

Work varying hours and attend night meetings.

Licenses/Certificates

Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record.

Desirable Qualifications

A Master's degree in a related field.

Application and Selection Process

APPLICATION PROCESS

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by 5:00 pm on Monday, February 12, 2024 (postmarks or faxes are not accepted).

Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click on Jobs. Late or incomplete applications will not be accepted.

EXAM PROCESS

Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for Monday, March 4, 2024 and Wednesday, March 6, 2024 .(Note: The examination process may be changed as deemed necessary by the Director of Human Resources).

SELECTION PROCESS

Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the Information Technology Department tentatively scheduled on March 18-20, 2024 and with the Department of Public Safety tentatively scheduled on April 9, 2024. Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a comprehensive background investigation, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination.

Information About Proof Of Education

Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts).

Additional Information

Positions in this job classification are represented by the Sunnyvale Managers Association (SMA).

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Summary Of Management SMA Benefits

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 2/12/2024 5:00 PM Pacific

#J-18808-Ljbffr