Executive Assistant

Administrative Assistant

Provides full spectrum administrative support to the Executive Team ensuring efficient office operations that will ensure effective and timely services to Casa Esperanza Montessori Charter School, including matters of a confidential nature.

Minimum Qualifications:

Bachelor's degree or equivalent from two-year college or technical school and two years' related experience and/or training or equivalent combination of education and experiences preferred.

3-5+ years of progressively responsible secretarial experience preferably in the education setting.

Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with a diversity of public and district personnel using tact, courtesy, and good judgment.

Ability to maintain the confidentiality of sensitive and confidential information related to personnel issues, grievances, arbitrations, collective bargaining, and legal matters affecting the district.

Communicate exceptionally well with a service-oriented operating style with experience in conflict resolution and solution-based problem solving.

Ability to successfully coordinate a variety of difficult, technical administrative functions at a level requiring independent decision-making within established rules, policies and procedures.

Ability to learn, apply, and explain in detail the district policies and procedures in performing duties.

Ability to respond to common inquiries or complaints from parents, staff or members of the community directly and on behalf of the Superintendent.

Ability to appropriately communicate with diverse staff and others including vendors and agencies.

Duties and Responsibilities:

Plan out the timeline for the year's application/lottery process with the leadership team

Manage enrollment process, including lottery, marketing of CEMCS to public, and application process

Review application and enrollment paperwork and make necessary changes as suggested or required by federal, state, and local regulations

Complete annual onboarding for all new and returning students/families including paperwork assistance, providing information about the school, and other family needs

Fulfill new enrolling student records requests

Maintain relevant data systems

Coordinate open houses and welcome new families to ICS

Organize quarterly parent and family engagement activities

Maintain updated information on school website, including Google calendar

Support school administration with family communications, news, and announcements

Update and distribute Family Handbook annually

Additional duties as assigned

Qualifications:

Ability to relate to a diverse population of students and parents a must

Proficiency in computer skills including: student information systems, content management systems, email marketing tools, Google Suite, Microsoft Word and Excel, and ability to learn new programs/software quickly

Proven experience organizing and prioritizing work

Ability to handle requests and inquiries and respond within a timely manner

High attention to detail

Highest ethical standards

Demonstrated professionalism and responsibility, and a strong work ethic

A positive, high-energy attitude, and a drive for personal excellence

Flexible attitude, ability to work with urgency

Strong problem solving and strategic thinking skills

Willingness and desire to participate in unexpected projects

Ability to work some evening hours

Education & Experience:

Bachelor's Degree required

Three to five years administrative assistant experience preferred

Experience working in a school a plus