Sr. Financial Analyst

Baltimore, MD, United States

We are seeking a Sr. Financial Analyst who will manage and process financial transactions involving clinical, joint agreement funds, general funds, federal and/or private grants and contracts, and gift and discretionary accounts for the Department of Medicine's Division of Pulmonary & Critical Care Medicine and Division of Clinical Immunology. Leads the development of the annual divisional budgets / assisting variance reporting. Responsible for overseeing established budgets by overseeing loading of budget, reconciling budget information and changes, and extracting and analyzing financial data to manage financials of division. Generates monthly financial reports and monitors revenues and expenditures for various business lines, including, but not limited to clinical funds, designated and discretionary funds, affiliated institution funds and general funds against divisional budget. Performs comprehensive financial analysis relating to business or research trends to improve divisional financial effectiveness and complies with JHU, JHH and/or agency regulations and restrictions.

This position reports to the Division's Associate Administrator (a.k.a, division administrator).

Specific Duties & Responsibilities

Financial Daily/Weekly/Monthly Responsibilities

Financial Management

Interpret and analyze departmental financial reports (GAAP reports, etc.), and identify over expenditures and communicate information to DOM and Division leadership.

Maintain broad understanding of the financial positions/conditions of the various divisions throughout the Division.

Monitors and approves departmental expenditures, as assigned, throughout the fiscal year (and in respect to processing deadlines), with both authority and confidence to filter appropriate expenses. This includes SAP, Concur, PCARD, and Petty Cash.

As necessary, ensure monthly financial transactions are processed and posted. Includes, but is not limited to, KB 15N's, journal entries and cost transfers for both JHU and JHBMC/JHH (as applicable).

Be knowledgeable to process travel reimbursements, online payments, payroll/non-payroll cost transfers, check deposits and gift donations (as appropriate).

Regularly meets with and serves as a go-to finance resource for divisional staff.

Processes check deposits and gift donations.

Prepares and processes payroll documents needed to reduce control salary within designated areas assigned.

Completes monthly reconciliations on designated areas within the Division, including malpractice reconciliations.

Monitors and processes transactions to correct Divisional default accounts.

Prepares and processes online check requests, travel reimbursements, employee reimbursements, and purchase orders.

Training Responsibilities

Build, maintain, and onboard/train new and current financial positions within the DOM under guidance of Financial Project Manager leadership.

Creating content involving SAP, MedVitals, Excel, Concur, PCARD, Petty Cash, and other identified non-sponsored financial needs.

Coverage Role

Short term deployment to divisions with vacancies to assisting and training replacements.

Requires overall financial knowledge and patterns, with ability to learn divisional specific context.

Ability to take on short term financial roles that may involve approving financial transactions.

Financial Analysis Responsibilities

Leads variance reporting in SAP, MedVitals, and Excel to identify changes in charges, faculty gaps, affiliated revenue, and all other financial KPIs in the division.

Will be the subject matter expert in finance for SAP and serve as the divisional liaison.

Assimilates information from various sources to draw conclusions, to effect change in processes, procedures, and reporting, and/or theorize downstream impacts.

Defines problems, collects data, establishes facts and draws conclusions with direction(as necessary from others).

Must be able to independently interpret technical and detailed guidelines, policies and procedures, as well as explain or describe moderately complex information and presentation materials.

Plan and conduct complex studies to determine the cost of business for departmental clinical programs.

Analyze results and recommend necessary budget adjustments, and cost-effective measures to the appropriate and applicable members of the DOM administration team and/or division management.

Analyze complex financial data and extract and define relevant information using the various accounting systems and communicate necessary information to applicable members of the DOM administration team and/or division management.

Interpret data to determine fiscal year performance and project future financial trends.

Analyze and interpret fiscal patterns to project future expenditures and revenue streams.

Perform complex statistical, cost, and financial analysis of data reported in the various accounting systems.

Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans.

Performs financial analysis and reviews procedures and systems to determine appropriate solutions.

Financial Planning

Develop and oversee/coordinate changes to the divisional budget and JHU divisional reprojection models.

May assist with DOM departmental budget (and other financial reporting) models if successful in divisional roles.

Direct the divisional budget and reprojection preparation processes.

Responsible for completing budget for designated cost centers and/or internal orders.

Lead in the development and review of business plans prepared by division management.

Financial Reporting

Provides explanations to variances in a concise manner.

Develop and maintain financial reports to aid in the development and management of clinical, joint agreement funds, general funds, and gift and discretionary funds budgets.

Develop and/or assist in the development of variance analysis tools.

Develop complex financial reports for forecasting and trending to assist Department leadership in developing business plans for new and existing clinical and/or research programs within the department.

Provide reports to designated individuals in the Chairman's Office on budget vs. actual performance for the entire Department of Medicine.

Financial Payroll

Ensures Faculty and Staff are charged to correct funding source relative to salary expense coverage.

Applies knowledge of procedures to review and record personnel activities of individuals compensated through various funding sources (Clinical, sponsored, etc.)

Lead and coordinate the Time and Effort reporting for Faculty and staff.

Assist in verifying payroll forms, (Electronic & Paper), for completeness and compliance with JHU policies.

Other

Trains and onboards divisional staff for basic SAP and financial workflows.

Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans.

Works to automate and streamline reconciliations, workbooks, and other reports.

Post automation and successful completion of independently leading divisional tasks will work with departmental leaders for higher level financial projects that can improve reporting quality or identify performance improvement.

Special Knowledge, Skills, & Abilities

Requires excellent knowledge of accounting and payroll principles and record keeping, and strong analytical skills and problem-solving abilities.

Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.

Functions as a team player and works to maintain harmonious working relationships with coworkers, peers and supervisors.

Minimum Qualifications

Bachelor's Degree in Finance, Accounting, Business or related field.

Five years progressively responsible related financial/accounting experience.

Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Advanced knowledge of SAP accounting system practice and implementation within the Hopkins environment desirable.

Advanced knowledge and extensive use of Microsoft Excel (able to create complex/multifaceted formulas, develop complex workbooks, generate macros, etc.)

Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing.

Classified Title: Sr. Financial Analyst

Job Posting Title (Working Title):Sr. Financial Analyst

Role/Level/Range: ATP/04/PD

Starting Salary Range: Min $62,300 - Max $109,000 Annually ($80,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: Mon - Fri, 8:30 - 5:00

Exempt Status:Exempt

Location:Hybrid

Department name: 10002817-SOM DOM Pulmonary

Personnel area: School of Medicine

#J-18808-Ljbffr