Executive Assistant

Executive Assistant

Location: Dallas TX

The Executive Assistant role will provide high-level administrative support by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Supports Vice-President level.

Essential Functions of the Role:

• Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently.
• Prepare and generate various reports, analysis, budget reconciliation, expense reports, and personnel documents.
• Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
• Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
• Interact with customers and colleagues by phone and in person to provide accurate and timely information. Refer questions to appropriate team member and provide excellent customer service. Organize and assist the process of special projects as needed. Handle all information in a confidential manner.

Key Success Factors:

• Knowledge of Microsoft Suites.
• Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
• Ability to multi-task and maintain accuracy when completing multiple assignments. Ability to clearly communicate ideas and information to various level of audiences. Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.