Administrative Assistant I

Job Title: Transportation Clerk

Location: Hartford, CT

Contract Duration: Ongoing contract position (approx. 13 weeks, 520 total hours)

Schedule: Monday - Friday, 7:00 AM - 5:00 PM (minimum); schedule may vary with weekend flexibility required at times

Travel: None required

Job Summary

Our client, a leading distribution and logistics company, is seeking a detail-oriented Transportation Clerk to support daily operations within its transportation department. This role is responsible for performing clerical duties and maintaining regulatory compliance in accordance with Department of Transportation (DOT) standards.

Key Responsibilities

Gather, organize, and process driver daily paperwork, logs, manifests, and vehicle inspections

Answer phones, route calls, and take messages

Research operational challenges, order supplies, and serve as liaison between office and operations teams

Respond to delivery associate issues and provide support toward resolution

Process inbound freight paperwork on a weekly basis

Act as the primary point of contact for inbound freight issues

Generate daily reports for operations supervisors (e.g., observations, vehicle tracking)

Perform additional duties as assigned by supervisor

Required Qualifications

Prior experience in a clerical or administrative role, preferably within transportation or logistics

Working knowledge of DOT regulatory compliance requirements

Strong phone handling and call routing skills

Proficiency in Windows operating system and Microsoft Excel

Strong organizational and multitasking skills

Ability to work a flexible schedule, including occasional weekends

Preferred Qualifications

Previous experience in a transportation or distribution environment

Experience processing freight paperwork and generating operational reports

Strong written and verbal communication skills

About the Role

This position offers the opportunity to play a key role in supporting daily transportation operations for a well-established company in the distribution industry. The successful candidate will help ensure smooth daily processes, regulatory compliance, and effective communication between office and field operations.

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