Vendor Admin

Job Description

Job Description

Job Title: Vendor Admin

Job Description

The Vendor Admin provides administrative and clerical support to loan servicing operations by contacting insurance agencies and vendors, requesting and tracking invoices, performing accurate data entry, and following up via phone and email. This role offers an excellent opportunity to gain experience in banking and loan servicing within a growing organization and a supportive team environment.

Responsibilities

• Contact insurance agencies and vendors to request invoices and ensure timely receipt of documentation.
• Track, document, and organize information received from vendors and insurance agencies with a high level of accuracy.
• Perform data entry tasks, including invoice entry, and provide general clerical support to loan servicing operations.
• Assist loan servicing teams with administrative tasks related to loan service, loss mitigation, and collections customer service.
• Follow up via phone and email to obtain missing information, clarify details, and resolve basic inquiries.
• Maintain strong attention to detail in all administrative, documentation, and data entry activities.
• Handle outbound calls in a professional and courteous manner while supporting customer service needs.
• Collaborate with a supervisor and team members to ensure smooth workflow and adherence to processes.

Essential Skills

• At least 6 months of experience in phone-based and clerical work.
• Professional phone skills with a clear, courteous, and confident communication style.
• Proficiency with computers and email for data entry, documentation, and communication.
• Good verbal and written communication skills.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Comfort making outbound calls to vendors, insurance agencies, and customers.
• Ability to provide administrative support, customer service, and basic technical support as needed.
• Experience or familiarity with loan service, loss mitigation, collections customer service, and invoice entry is highly beneficial.

Additional Skills & Qualifications

• Interest in gaining banking and loan servicing experience within a growing organization.
• Ability to work effectively in a friendly, supportive team environment.
• Willingness to learn and take direction from an onsite supervisor who provides training and ongoing support.
• Reliability and professionalism in handling sensitive financial and customer information.
• Flexibility to work a part-time schedule within standard business hours.

Work Environment

This is an onsite, part-time role based in a branch office environment in North Spokane. The position typically involves working up to 6 hours per day during normal business hours, with no travel required. You will work in a professional banking setting alongside a friendly and supportive team, with a supervisor present onsite to provide training, guidance, and day-to-day support. The environment is structured yet collaborative, offering a strong "foot in the door" opportunity with a large banking organization and potential for future permanent opportunities due to ongoing growth and expansion.

Job Type & Location

This is a Contract position based out of Spokane, WA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Spokane,WA.

Application Deadline

This position is anticipated to close on Aug 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of