Executive Assistant

Overview We are currently looking for an executive assistant to support the Chief Customer Relations Officer and Chief Strategic Operations Officer. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail, with experience in an office environment performing administrative duties and providing support to managers. The role requires flexibility and discretion to support high-level operations.

Responsibilities Primary Point of Contact: Be primary point of contact to help track role demand, as well as coordinate individual initiatives within the organization

Calendar: Manage requests; create white space for personal production; color coded system; understand direct report roles and ensure touchpoints are taking place; deadline management; once immediate needs are under control, establish a BIG Rocks calendar – forward-looking view of initiatives with timing and deadlines

Communication: Assist with onboarding new team members (setting communication points with EC, coordination of swag, desk setup, etc.); coordinate touchpoints between the exec and direct reports; coordinate meetings with external vendors; relay communication; external relations: send flowers or food to internal teams, vendors, and clients; internal relations: assist with future planning of team events, birthdays, anniversaries

Travel: Coordinate and book individual travel; put in calendar

Executive Synergy: Work with other C-Suite executive assistants to maximize synergies between C-Suite initiatives and obligations. Examples: coordinate industry events; coordinate travel when in the same city or city of interest, and arrange mutual liaison support

Event Coordination: Coordinate and plan logistics of internal team related events; remind and coordinate team-building opportunities

Administrative Support: Harmonize and optimize time management to align priorities and overall team strategy; participate in strategy meetings (coordinate events and capture notes); assist with collating, editing and storing reports and PowerPoint presentations

Qualifications Five or more years of experience in an administrative role supporting a senior executive

Positive, adaptable and approachable attitude

Be forward thinking, able to anticipate needs

Strong time-management skills and ability to organize and coordinate multiple concurrent projects

Proficiency with Microsoft Office suite/products (Outlook emphasis), office productivity tools and an aptitude for learning new software and systems

Provide meeting support and follow-up

Weekly or daily connect with supervisors

Willingness to grow in the role

Flexible team player, willing to adapt to changes and unafraid of challenges

Ability to maintain confidentiality of information related to the company and its employees

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Details Location: Charlotte, NC

Employment type: Full-time

Seniority level: Associate

Job function: Administrative

Industries: Staffing and Recruiting

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