Accounts Payable

Accounts Payable

The Accounts Payable position supports student learning by ensuring the District's financial operations run accurately, efficiently, and on time. As a key member of the district's Business Office, this role manages the full cycle of accounts payable, processing requisitions, purchase orders, invoices, and check requests, maintaining vendor records, preparing year-end tax filings, and administering the District's Procurement Card and Amazon Business programs. The position also serves as a primary point of contact for vendors and staff, resolving invoice and account inquiries and supporting the annual external audit. The accounts payable position will ensure that equity is at the center of the district's Business Office services to positively impact student learning and employee practices as expressed in Board Policy 7:12: Ensuring Racial and Educational Equity.

Essential Duties and Responsibilities:

• Processes all requisitions, purchase orders, check request, invoices, and vouchers for the district and ensures they are properly coded in the financial software to align with the district's budget and follow ISBE reporting requirements
• Handles the printing and mailing of all accounts payable checks. Ensures IRS Form 1099 is prepared for all appropriate vendors at year end.
• Maintains the vendor permanent files which include IRS Form W-9 and ensures vendor addresses and contact information are up to date.
• Handles all employee and vendor correspondence via phone or email.
• Investigate and resolve problems associated with processing of invoices with all parties including district employees and vendors.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports both electronically and in hard copy form.
• Assists in compiling information and preparing responses to auditors during the annual external audit.
• Manages the District's Procurement Card program which involves distribution of monthly statements to cardholders, gathering required supporting documentation for charges, and reconciliation of the monthly statements to amounts posted in the district's financial software.
• Manages the District's Amazon Business account and ensures timely payment of invoices.
• Performs other duties as required to support the Business Office.

Content Knowledge, Skills, and Abilities:

• Ability to communicate and interact with individuals from varied educations and social backgrounds.
• Ability to work in a confidential business atmosphere.
• Exhibit accomplished office equipment operator skills, e.g., computers, printers, fax, copiers, and phone system.
• Highly skilled in development and use of complex filing systems, both hard copy and database related.
• Ability to work effectively in a constantly changing environment.
• Ability to maintain a cooperative nature under stressful business situations.
• Ability to work effectively with computer word processing, spreadsheets, graphic and other applicable software applications.
• Possess an above average ability to relate individuals to names and situations.
• Experience with Infinite Visions preferred.

Candidate Qualifications:

• Two years related experience and/or training preferred
• High school diploma, or equivalent

Physical Requirements:

This position requires the performance of light work which requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. The position includes close visual acuity, frequent talking, hearing, walking, climbing stairs and standing, occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. The job is performed in non-hazardous environments and a clean atmosphere. The position requires indoor and outdoor supervision during varying temperatures and climatic conditions.