Executive Assistant

We are seeking a highly organized, proactive, and professional? Executive Assistant / Office Operations Coordinator ?to support firm leadership while helping ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative and office operations responsibilities. You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment.

Key ResponsibilitiesExecutive Support Manage complex calendars and scheduling for leadership

Coordinate meetings, appointments, and internal events

Anticipate scheduling conflicts and proactively resolve issues

Track action items, projects, and follow-ups to support execution

Provide day-to-day administrative support to leadership as needed

Office Operations Serve as the first point of contact for clients and visitors

Maintain a professional, organized, and welcoming office environment

Manage office supplies and coordinate with vendors

Answer and direct incoming calls professionally

Assist with general office needs and occasional office-related errands

Administrative Support Organize and maintain digital and physical files

Assist with document management, scanning, and filing

Support attorneys and leadership with administrative tasks

Help ensure documents, communications, and records are handled accurately and efficiently

How Our Firm Operates We are a systems-driven, high-accountability environment with clear expectations and a strong focus on professionalism, execution, and client experience.

Our team values: Structured workflows

Strong follow-through

Clear communication

Ownership and accountability

High standards of professionalism

What Success Looks Like In this role, success means:

Leadership calendars are organized, efficient, and well-managed

Meetings, priorities, and follow-ups are handled proactively

Office operations run smoothly and professionally

Tasks are completed accurately and on time

Communication across the team is clear and effective

Problems are anticipated and resolved before they escape

Requirements Required 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role

Experience supporting executives, attorneys, or leadership teams

Strong organizational and time management skills

Excellent written and verbal communication

Professional demeanor and strong client service skills

Ability to multitask and prioritize effectively in a fast-paced environment

Proficiency in Microsoft Office, including Word, Outlook, and Excel

Preferred Experience in a law firm or other professional office environment

Bilingual skills

Benefits Benefits include: 401(k) with company match

Health insurance

Health Care Flexible Spending Account (FSA)

Life insurance

Short-term and long-term disability insurance

Educational course reimbursement

Paid time off (PTO)

Paid holidays

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