Office Manager

Direct message the job poster from Palmer Legal Staffing

We are seeking a proactive and organized Office Manager to join a mid-sized law firm in their Washington, D.C. office. The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring a productive and efficient working environment. The Office Manager will be instrumental in supporting the legal staff, upholding a professional environment, and serving as the administrative liaison to the attorneys, ensuring the consistent implementation of firm policies. The role is fully in-office. They offer competitive salary and benefits package, opportunities for professional development and growth, and a collaborative and supportive work environment. Law firm office management experience is required.

Status: Direct Hire

Salary: Up to $120sK range DOE

*LOCAL CANDIDATES ONLY*

Duties and Responsibilities:

Manage office operations including supplies, equipment, and facilities.

Co-supervise administrative staff (in partnership with Director of Human Resources and Legal Support Manager) by monitoring in-office attendance, assisting with managing workflow and task delegation, and ensuring the efficient operation of daily office activities.

Implement office policies and procedures to enhance productivity.

Assist in human resources functions such as onboarding, staff training, and performance reviews.

Support marketing and client development initiatives and activities.

Responsible for the coordination of the following Office Services responsibilities:

HVAC issues between building management and employees of DC office

Pest control

Ongoing installation, maintenance and repair of office furniture and equipment (such as bookshelves, podiums, write-boards, chairs, copy room equipment, etc.)

Building/space maintenance (such as general repair to doors, carpet, tile, electrical and signage)

Build and maintain good working relationships throughout the office and with the building/property management

Maintain relationship with vendors; meet with vendors on a periodic basis for all office services

Responsible for the coordination of the following Hospitality responsibilities:

Coordinate Facilities/Hospitality budgets with Atlanta counterparts

Coordinate DC Office events such as monthly birthday celebrations, monthly partners meetings as well as other internal team meetings

Coordinate with Atlanta for other Firm-wide events such as Thanksgiving, Staff Appreciation, Holiday Party, etc.

Coordinate DC Office for external community events

Collaborate with Marketing and Events to coordinate/facilitate large meetings in the DC Office including client fly-ins, presentations and client holiday party for 100+ guests

Collaborate with and support Accounting team in various capacities such as delivering confidential documents to Attorneys, prebill / billing deadline follow up, time entry policy adherence, and other ad hoc requests as necessary

Job Requirements:

Bachelor’s degree in Business Administration, Management, or related field preferred.

3+ years of office management experience, preferably in a legal environment.

Strong organizational and multitasking skills.

Excellent interpersonal and communication abilities.

Proficiency in Microsoft Office Suite and legal management software.

Knowledge of legal terminology and procedures is a plus.

Indoor offices with controlled temperatures with limited exposure to noise, dust, chemicals

Mobility within the office

May sit for long periods of time

Crouching, kneeling standing, walking, pushing pulling and lifting occasionally

Operating a personal computer, telephone, voicemail and other office equipment on a regular basis

Must be able to express and exchange ideas by means of the spoken word.

Must have the ability to convey detailed information in a clear and concise manner through spoken word

Must demonstrate good problem-solving skills

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!

Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Seniority level Seniority level Associate

Employment type Employment type Full-time

Job function Job function Legal and Administrative

Industries Law Practice

Referrals increase your chances of interviewing at Palmer Legal Staffing by 2x

Inferred from the description for this job Medical insurance

Vision insurance

401(k)

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