Executive Assistant

Kokusai is a world leader and rapidly growing company in the design, manufacture, installation, and maintenance of vertical diffusion furnaces used in semiconductor fabrication facilities around the world. This is a unique and exciting opportunity to fill a key technology position serving the semiconductor equipment market with a career growth-oriented company.

We are seeking a highly motivated, organized and detail-oriented Executive Assistant join our team. The ideal candidate will have excellent communication skills, be able to multitask and prioritize effectively, and have a strong attention to detail.

Join a Team creating a positive and lasting impact on our business!

RESPONSIBILITIES:

Manage complex calendars, schedule meetings, prepare agendas, and coordinate meeting logistics across internal and external stakeholders

Create and refine presentation materials including charts, graphs, spreadsheets, and slide decks for corporate presentations and staff meetings

Coordinate executive travel planning, prepare detailed itineraries, and submit travel expense reports for the executive team as needed.

Maintain confidential files, sensitive documents, and digital records with discretion

Reconcile local office invoices and submit documentation to Accounts Payable

Coordinate KSEC participation in SEMICON-West, including booth selection, layout and setup, hotel and travel arrangements, and customer meetings and dinners

Plan and execute onsite and offsite events, including executive and customer dinners, meeting room logistics, and catering coordination

Act as the key liaison for Boise office facilities — managing office upgrades, modifications, service requests, and coordinating with landlords and stakeholders on facilities-related RFQs through purchase orders and warranty support

Summarize and Publish weekly and monthly industry technology updates to the executive team based on pre-defined queries

Manage office operations including supply ordering, mail handling, and vendor coordination

EXPERIENCE

7+ years of experience providing direct administrative support to senior executives, preferably in a technology or semiconductor manufacturing environment

Proficient in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfortable adopting new collaboration and productivity tools

Exceptional organizational skills with the ability to prioritize competing demands in a fast-paced environment

Strong written and verbal communication skills

Demonstrated discretion and judgment handling confidential information

Experience coordinating executive-level events, trade shows, or customer-facing engagements preferred

EDUCATION

Associate's degree or equivalent experience

ADDITIONAL DETAILS

Travel: ~10%

Compensation: $50,000 – $95,000 base salary (depending on experience), plus comprehensive benefits and additional compensation eligibility

Kokusai is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.

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