Project Accounting Coordinator

Join our team as a Billing Coordinator and play a key role in ensuring every project is billed correctly, on time, and with confidence. If you thrive in fast-paced environments, love clean processes, and take pride in precision, this is your opportunity to make real impact behind the scenes.

Billing Coordinator Location Richardson, TX | Onsite

COMPENSATION & SCHEDULE $50,000–$60,000 annually

Full-time, standard business hours

Employment Type: Long Term Temp with possibility of hire!

ROLE IMPACT The Billing Coordinator ensures accurate, timely client invoicing and project financial tracking to support cash flow and operational performance. This role bridges Accounting and Project Management, driving billing precision, contract compliance, and efficient month-end processes. Success is measured by invoice accuracy, on-time billing cycles, and organized project documentation that supports both financial and project operations.

Key Responsibilities Sync and maintain project records between Vantagepoint and Ajera, ensuring contract terms, change orders, and additional services are accurately reflected

Distribute monthly billing summaries after timesheet posting; coordinate markup revisions with Project Managers

Prepare draft and final invoices for review and approval by Project Managers and Principals

Issue approved invoices to clients and ensure proper posting within the accounting system

Generate and distribute monthly client statements of account after invoice posting

Partner with internal teams and client accounting contacts to resolve billing questions and ensure timely payment

Minimum Qualifications 3+ years of accounting or billing experience

Proficiency in Microsoft Office Suite, including Excel and Word

Strong organizational skills with the ability to manage multiple priorities and deadlines

Core Tools & Systems Deltek Ajera (project accounting and billing software)

Deltek Vantagepoint (ERP/project management platform)

Microsoft Excel

Microsoft Word

Project accounting systems

Preferred Skills Experience with project-based billing environments

High attention to detail in maintaining financial records

Strong written and verbal communication skills

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