Admin / Executive Assistant

Administrative/Executive Assistant Opportunity in AZ MUST BE LOCAL

Assignment Length: 10 Months

Required Education & Experience • High school diploma or GED (no degree required). • 7+ years of administrative experience (front desk, reception, or office support). • Proven customer service/ "white glove" experience (non-negotiable).

Required Technical Skills • Advanced proficiency in MS Office (Word, Excel, PowerPoint). • Experience with multi-line phone systems. • Exceptional organizational skills (e.g., managing visitor logs, equipment tracking).

Preferred Qualifications: • Event planning experience. • Bilingual (Spanish/English). • Familiarity with event management software.

Required Soft Skills • Attention to detail (critical for accuracy in visitor management). • Strong communication (verbal/written) for professional interactions. • Adaptability in a fast-paced, high-traffic environment (up to 8K visitors/year).

Key Responsibilities: • Serve as the first point of contact for facility visitors, providing a professional and welcoming presence • Manage visitor sign-in/sign-out processes and issue equipment as needed • Access and navigate event management systems to provide information or support • Collaborate with 28+ staff members across the facility (no single direct supervisor) • Handle multi-line phone systems and direct inquiries appropriately

Work Environment • Large facility with high visitor volume (potential for busy periods). • Collaborative team setting with diverse stakeholders.