Executive Assistant

Anne Arundel Dermatology

At Anne Arundel Dermatology we give exceptional care - to our patients and to eachother.

Patient First | Caring | Accountability | Trust | One Team | Growth

Founded 50+ years ago with a mission to provide the highest quality and full spectrum of medical, surgical, and esthetic skin care services to each and every one of its patients, Anne Arundel Dermatology has assembled the finest group of dermatologists in the Mid-Atlantic and Southeastern states. With 250+ clinicians and 110+ locations in 7 states, we're thriving, growing, and looking to add talented individuals to our team!

Responsibilities

The Executive Assistant provides high-level support to the Chief Executive Officer (CEO) and other members of the Executive Team. This position will support the CEO 50% and the Executive Team 50%.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the CEO and/or other assigned executive staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Keeps the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Leads planning and execution of executive and organizational events, including annual conferences, regional meetings, town halls, board meetings, and leadership dinners.
• Arranges travel and accommodations for executives.
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.
• Attends meetings with, or on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, and ordering supplies.
• Other duties assigned as deemed necessary by management.

Qualifications

Required Skills/Abilities:

• Strong interpersonal and communication skills to effectively communicate with executive and other senior staff.
• Exhibits exceptional attention to detail and ownership, with the ability to anticipate needs and ensure seamless follow-through on all initiatives.
• Excellent analytical and problem-solving skills.
• Proficient with Microsoft Office Suite and related software.
• Excellent organization and time management skills.
• Knowledge of and compliance with HIPAA standards.
• Ability to plan, organize, prioritize, and execute sound judgement.
• Ability to act with integrity, professionalism, discretion and to maintain confidentiality.
• Ability to work full-time, on-site at the Corporate Office.
• Ability to travel 10%.

Licensure/Certifications/Education

Education and Experience:

• High School Diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least five (5) years of related experience required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Full time employees (defined as regularly working at least 30 hours per week) are eligible for the following benefits:

• Compensation: $65,000-$85,000
• Medical, Dental & Vision insurance effective 1st of the month after date of start
• Short-term and long-term disability, Voluntary life (employee, spouse, and child), Critical Illness, and Hospital Indemnity Effective the 1st of the month following date of hire
• Company provided Basic Life/AD&D insurance
• Paid time off
• Paid holidays
• Retirement Savings account
• Employee discount on cosmetic services and products