Executive Assistant

Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self-motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in-office experience at our newest location in San Jose, CA

Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success

Proactively coordinate with the leadership team and other EA's to plan and organize company-wide events, activities, and manage calendars

Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times

Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required

Collaborate and communicate across functions within the organization

Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes

Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies

Partner with office manager as needed

Maintain a positive attitude, strong integrity, and a solid work ethic in all aspects of the role

Prioritize the inclusion, diversity, and equity initiatives for executives

Benefits

Unlimited paid time off, plus 3 global VeeaMe Days for self-care

Paid parental leave: 8 weeks for all parents, 16 weeks for birthing parents

Medical, dental, and vision coverage from day one

Mental health support, therapy sessions, and digital wellness tools via SupportLinc EAP

Fertility, adoption, and surrogacy support through Maven, plus paid volunteer time

401(k) retirement plan with matching contributions up to annual limits

AirVet: 24/7 virtual veterinary care at no cost

Legal services, identity protection, and supplemental health insurance options

Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (LinkedIn Learning, Athena, O'Reilly) and mentoring through our MentorLab program

Tax-advantaged spending accounts for healthcare, dependent care, and commuting

Minimum of 8 years supporting high-level executives (C-Suite) in TechMust reside in the Bay Area. This position is primarily onsite in San Jose, CA with limited flexibility for remote work Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint A GTM operator who knows how enterprise deals actually get done Understand technical products and translate capabilities into use cases and outcomes A leader in marketing and a partner to sales, with strong field credibility Highly execution-oriented with a focus on business outcomes, not just assets Comfortable in ambiguity, but relentless about driving clarity and results

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