Executive Assistant

Job Title: Corporate Affairs Specialist – Executive Support

Duration: 6 months initially, with the possibility to extend

Schedule: 5/40 – Office based

Location: Washington, DC, USA

This opportunity supports a global Corporate Affairs & Communications function, combining executive support, office operations, stakeholder coordination, and event delivery in a fast-paced Washington, DC environment. The role will focus on complex calendar management, travel coordination, budget tracking, vendor management, and governance support while helping to deliver executive visits and high-profile engagements. This position offers broad exposure across corporate affairs, communications, compliance support, and operational delivery.

Requirements:

Minimum five years of experience in operations management or executive support roles

Experience managing complex schedules across global time zones for senior leadership

Experience supporting governance standards and compliance-related processes in a high-volume environment

Hands-on experience monitoring budgets, managing vendor billing, and providing budget analysis to support decision-making

Experience overseeing office facilities, service vendors, and workplace technology or maintenance coordination

Proven experience planning and delivering executive visits, key events, and stakeholder engagements

Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

Working knowledge of SAP, Concur, Teams, and SharePoint

Strong written and verbal communication skills, including the ability to research, compile, proofread, edit, and prepare briefing materials and presentations

Ability to prioritise competing demands, adapt to changing priorities, and maintain process discipline in a fast-paced environment

Ability to handle confidential information with professionalism, discretion, and integrity

Strong judgement, attention to detail, initiative, and the ability to work autonomously while recognising when guidance is needed

Ability to remain calm under pressure and manage a demanding workload effectively

Prior experience as an Executive Assistant, ideally supporting principal-level engagements

Preferred Qualifications:

Bachelor’s degree in Business, Communications, Political Science, Public Affairs, or a related field

Post-secondary qualification in communications, event management, operations, or another relevant field

Experience in a corporate affairs or government affairs context

About Airswift:

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

#J-18808-Ljbffr