Executive Assistant

Job Description

Executive Assistant

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership. This role serves as a trusted partner, managing priorities, coordinating schedules, handling communications, and ensuring day-to-day operations run smoothly.

Key Responsibilities

Manage executive calendars, meetings, and scheduling priorities

Monitor and organize email communications and follow-up items

Coordinate travel arrangements

Prepare agendas, presentations, reports, and meeting materials

Take meeting notes and track action items to completion

Maintain electronic files and document management systems

Support special projects and cross-functional initiatives

Coordinate vendors, events, and administrative logistics

Develop processes, workflows, and organizational systems

Provide confidential executive and administrative support

Qualifications

4+ years of Executive Assistant or senior administrative experience

Recent experience supporting C-level executives or senior leadership

Strong organizational, communication, and problem-solving skills

Ability to manage multiple priorities with minimal supervision

Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint

High level of professionalism, discretion, and attention to detail

Experience utilizing technology, automation, or AI tools is a plus

Valid driver's license and reliable transportation preferred

Compensation

$85,000 - $105,000 annually, commensurate with experience and qualifications

Full-time, hybrid schedule

Comprehensive benefits package

Opportunities for professional growth and development

This is an excellent opportunity for a motivated Executive Assistant who enjoys creating structure, improving processes, and helping leadership teams operate at their highest level.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.

Job Reference: JN -092026-431922