Administrative Executive Assistant

Job Description

Job Description

We are seeking an Administrative Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.

Responsibilities:

Handle administrative needs of Executive

Arrange conference calls and meetings

Plan work-related travel details

Receive visitors

Train and supervise lower-level clerical staff

Maintain and order supplies

Proactive calendar management including travel arrangements and scheduling client meetings for CPA

Track mileage to client site for CPA

Direct calls and respond to client correspondence and inquiries

Check voicemail and print call log daily

Develop and maintain workflow database using computer software systems and manual filing systems to help ensure timely completion of client requests

Coordinate receipt of monthly accounting information from accounting clients to ensure timely completion of financial statements

Data entry into QuickBooks for accounting clients

Complete individual income tax returns

Perform general administrative duties including but not limited to the following:

photocopy, fax, scan, mail and filing client documents

complete and update client engagement letters

prepare print, assemble and package financial reports and tax returns for delivery to client

Organize and maintain cleanliness of common work areas and break room

Order and maintain adequate office supply levels

Process and log payments for all client services including following up on accounts receivable

Qualifications:

Associate’s or Bachelor’s degree Business Administration plus

Previous experience as an executive secretary, administrative assistant, or in other related fields

Three to five years of experience in administrative support with an accounting or law firm

Detail oriented with excellent analytic and problem solving skills

Ability to prioritize and multitask

Strong attention to detail

Excellent organizational skills

Dependable and punctual

Must possess excellent written and oral communication skills

Ability to establish and build rapport with clients

Self- motivated, has the ability to multi-task and ability to work in a dynamic fast paced environment

Strong computer skills spreadsheet and word processing, PDF Files

Ability to work under pressure and meet critical deadlines

Willingness to work flexible schedule during “tax “season

Company Description

Full Service CPA Firm located in Atlanta GA

Company Description

Full Service CPA Firm located in Atlanta GA

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