Executive Assistant

Title: Executive Assistant

Location: Vienna, VA

Duration: 6+ Month Contract

Compensation: $25 - $32.50/HR

Work Requirements: US Citizen, GC Holders or Authorized to Work in the U.S.

Skillset / Experience: We are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This six-month contractor role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment.

The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality.

This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders.

Key Responsibilities: Executive Calendar and Time Management Manage a complex and dynamic executive calendar, ensuring the Chief Procurement Officer's time is prioritized effectively and aligned to business needs

Anticipate scheduling conflicts, resolve issues proactively, and ensure the executive is prepared for upcoming meetings, events, and deliverables

Coordinate meetings across senior leaders, internal teams, external partners, vendors, and other stakeholders

Apply sound judgment when prioritizing requests, escalating urgent matters, and protecting time for high-priority work

Meeting Coordination and Preparation Plan and coordinate executive meetings, leadership discussions, vendor meetings, and cross-functional working sessions

Prepare agendas, organize materials, capture notes or action items when needed, and ensure follow-up items are tracked to completion

Partner with internal teams to gather and organize materials for meetings, presentations, briefings, and executive updates

Ensure the Chief Procurement Officer has the right information, context, and materials in advance of key meetings

Communication and Stakeholder Support Serve as a professional and trusted point of contact for internal and external stakeholders

Draft, review, proofread, and format correspondence, meeting materials, and other executive communications as needed

Handle sensitive information with the highest level of confidentiality and discretion

Represent Procurement & Vendor Management with professionalism, responsiveness, and sound judgment

Travel, Expense, and Administrative Support Coordinate domestic travel arrangements, including flights, lodging, transportation, itineraries, and meeting logistics

Prepare and submit expense reports accurately and in a timely manner

Support administrative processes, including purchase requests, invoices, vendor coordination, onboarding logistics, and other operational needs as required

Maintain organized records, files, contact lists, distribution lists, and relevant documentation

Operational and Project Coordination Support the Chief Procurement Officer by tracking priorities, deadlines, action items, and follow-ups across key workstreams

Assist with coordination of procurement-related meetings, leadership routines, vendor engagements, and internal business reviews

Help organize information and maintain visibility into commitments, decisions, and pending items

Identify opportunities to improve administrative processes, increase efficiency, and create smoother day-to-day operations for the executive

Required Qualifications Minimum of 7–10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent

Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions

Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint

Excellent written and verbal communication skills, with strong attention to detail and professional polish

Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction

Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously

High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters

Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred

Preferred Qualifications Prior experience supporting a Chief Procurement Officer, Chief Supply Chain Officer, Chief Operating Officer, or other senior operations-focused executive

Experience working with procurement, vendor management, sourcing, contracts, or third-party risk teams

Familiarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems

Experience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders

Ability to quickly learn organizational norms, stakeholder relationships, and executive preferences

Key Competencies: Strong executive presence and professionalism

High attention to detail

Exceptional organization and follow-through

Ability to anticipate needs before being asked

Sound judgment and discretion

Clear, concise communication

Comfort operating in ambiguity

Responsiveness and reliability

Ability to build trust quickly with executives and stakeholders

A service-oriented mindset with the confidence to manage up appropriately

Success in This Role Looks Like The Chief Procurement Officer's calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively

The executive is consistently prepared for meetings and key deliverables

Stakeholders experience timely, professional, and clear coordination

Administrative processes are handled accurately and with minimal follow-up required

Confidential information is managed appropriately and discreetly

The contractor quickly becomes a trusted, reliable extension of the Chief Procurement Officer's office during the six-month assignment

About INSPYR Solutions Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status. INSPYR Solutions complies with all applicable laws governing nondiscrimination in employment in every location in which the company has facilities.

Applicants requiring reasonable accommodation during the application or interview process should contact [email protected] for assistance.

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