Administrative Assistant

Administrative Assistant

Midway University is seeking a detail-oriented, personable part-time Administrative Assistant to support the Vice President of Athletics and the athletics program. This is a newly created position, offering the right candidate a unique opportunity to help shape how the department runs day to day. You'll be the organizational backbone of the Athletics Office keeping schedules on track, communications flowing, and compliance with paperwork in order while the role grows alongside the department's needs.

Key Responsibilities

• Manage the Athletic Director's calendar, correspondence, and meeting scheduling
• Serve as a first point of contact for coaches, student-athletes, parents, and campus visitors calling or visiting the Athletics Office
• Maintain and organize department files that may include student-athlete eligibility, and compliance documentation
• Assist with scheduling of games, practices, facility use, and transportation logistics in coordination with coaches and Assistant Athletic Directors
• Prepare and distribute department communications (memos, newsletters, game-day notices)
• Support budget tracking, purchase requests, and invoice processing for the department
• Help coordinate athletic events, including game-day administrative support as needed
• Assist with data entry and recordkeeping for rosters, statistics, and department records
• Support special projects and departmental initiatives as they arise
• Perform other administrative duties as assigned this role will evolve as the department identifies additional needs

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• 1+ years of administrative or office support experience (experience in a school, athletics, or nonprofit setting a plus)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software/databases
• Ability to handle confidential information with discretion
• Genuine interest in athletics and student development

Review of applications will begin immediately and continue until the position is filled.

Midway University is an equal opportunity employer.