Executive Assistant to the Executive and Deputy Director

Creative Alliance – Baltimore, MD | Hybrid, Part-Time Considered

Creative Alliance is looking for a highly proactive Executive Assistant (EA) to partner with our Executive and Deputy Director in shaping the future of one of Baltimore’s most vibrant, community-rooted arts organizations.

You might be the right fit if you’re:

A rising star who’s eager to learn the inner workings of an arts nonprofit

A seasoned EA who knows how to lead from the side, and can deliver A+ support in 20 hours/week

What You’ll Actually Do

Be a proactive thought partner

Manage and protect the ED’s time like a hawk—prioritizing what matters and anticipating needs before they’re voiced

Own communications: triage emails, draft smart responses, and write clean, on-brand content for donors, partners, and staff

Prep materials and agendas proactively

Conduct research to support fundraising, partnership development, donor cultivation, and other strategic initiatives.

Run the board like a well-oiled machine

Be the go-to for all board communications, meetings, and follow-ups

Ensure trustees are engaged, aligned, and activated—coordinating logistics and surfacing next steps

Keep board materials timely, meetings productive, and communication clear

Drive cross-team execution

Track org-wide priorities and help leadership stay accountable to timelines and deliverables

Liaise with directors to consolidate information for reports, grants, and strategic goals

Support internal meetings and projects—from ideation to implementation

Who You Are

Proactive by nature.

An excellent communicator. You write well, speak with clarity, and know how to tailor your tone depending on the audience.

Detail-obsessed.

Technologically fluent. You’re quick with new systems and not afraid to tinker.

Experience & Qualifications That Helps

BA Degree and/or experience in arts administration, nonprofit, or related field preferred.

5+ years in executive support, operations, or project management (nonprofit experience a plus)

Familiarity with Microsoft 365, CRMs (like Salesforce), and project tools (like Monday.com or Airtable)

Past experience working directly with leadership or boards is a big bonus

Ability to speak Spanish desired.

Able to lift 40 lbs.

Hybrid: 3 days/week on-site in Baltimore

Open to: experienced EAs looking for a part-time role (~20 hrs/week)

Compensation: $25/h

Must attend major board meetings and donor events (some evenings/weekends required)

Reports to: Executive Director

Must attend major board meetings and donor events (some evenings/weekends required)

Why It’s Worth It

This is your chance to help steer a beloved, impact-driven arts organization into its next chapter—while gaining unparalleled exposure to strategy, governance, and nonprofit leadership. If you’re someone who likes building systems, making things run better, and staying ten steps ahead—this could be your dream job.

Creative Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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