Executive Assistant

Executive AssistantRiverside Management & Financial Services, Inc is hiring an Executive Assistant who will provide support to the Association's management team and assist with day-to-day operation of the community. The Executive Assistant would serve as a professional point of contact for homeowners, vendors, contractors, and board members.Key Responsibilities IncludeProvide general administrative and clerical support to the community management team.Answer phone calls, respond to emails, and assist homeowners and residents with questions and requests.Prepare, format, distribute, and maintain correspondence, notices, newsletters, forms, and other Association communications.Maintain accurate electronic and physical records, files, logs, and databases.Assist with processing homeowner requests, work orders, architectural applications, maintenance requests, and other Association-related documents.Coordinate with vendors and contractors regarding service requests, scheduling, access, invoices, and follow-up.Assist with Board of Directors and committee meetings by preparing agendas, meeting materials, sign-in sheets, packets, and minutes as needed.Track deadlines, follow-ups, inspections, homeowner requests, and outstanding items to ensure timely completion.Assist with violation and compliance documentation, including preparing notices, maintaining records, and tracking correspondence.Assist with processing invoices, purchase orders, receipts, and other financial or administrative documentation.Maintain calendars and assist with scheduling meetings, inspections, vendor appointments, and community events.Ideal Candidate Qualities and RequirementsAdministrative, customer service, property management or community association experience are highly desirable.Experience HOA or community associations is preferable.Ability to multitask and prioritize tasks.Excellent verbal and written communication skills with an ability to adjust tone as necessary.Comfortability engaging with members while maintaining clear professional boundaries.This position offers a competitive hourly rate between $28-$30, based on experience with an excellent benefit package, including health, vision, dental and 401(k) with employer matching.