Executive Assistant / Sales Support Coordinator

Benefits 401(k)

401(k) matching

Executive Assistant / Sales Support Coordinator

FASTSIGNS 008 Central/ West FW – is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery.

Benefits / Perks

Competitive Pay

Paid Vacation and Holidays

Performance Bonus

Ongoing Training Opportunities

Responsibilities

Act as the primary internal point of contact supporting the Outside Sales Representative , helping manage priorities, schedules, and customer follow‑up.

Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.

Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.

Manage customer communication on behalf of the sales rep via email, phone, and in person daily.

Track opportunities, follow‑ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.

Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.

Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.

Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation.

Handle sensitive information with discretion and professionalism.

Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator

3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred

High school diploma or equivalent (college coursework a plus)

Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment

Strong written and verbal communication skills

Proactive, dependable, and able to work independently with minimal supervision

Comfortable working with CRM systems, email, scheduling tools, and production/order software

Excellent follow‑through and time management skills

Ability to sit and work at a computer for extended periods (4 hours or more)

Ability to work under pressure while producing high‑volume, high‑quality work

Act as the primary internal point of contact supporting the Outside Sales Representative , helping manage priorities, schedules, and customer follow‑up.

Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing.

Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion.

Manage customer communication on behalf of the sales rep via email, phone, and in person when needed.

Track opportunities, follow‑ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks.

Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings.

Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process.

Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center.

Handle sensitive information with discretion and professionalism.

Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator

2–3 years of experience in administrative support, sales support, customer service, or executive assistance preferred

High school diploma or equivalent (college coursework a plus)

Highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced environment

Strong written and verbal communication skills

Proactive, dependable, and able to work independently with minimal supervision

Comfortable working with CRM systems, email, scheduling tools, and production/order software

Excellent follow‑through and time management skills

Ability to sit and work at a computer for extended periods (4 hours or more)

Ability to work under pressure while producing high‑volume, high‑quality work

Do you enjoy supporting others so they can perform at their best?

Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation?

We would love to meet you. This is an opportunity to become the right‑hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center.

Apply today!

Apply today!

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