Executive Assistant

Executive Assistant / Life Manager Location: Miami, FL preferred (hybrid)

Type: Full-time, 1099 contractor

Compensation: $50,000–$70,000/year, based on experience and location

Hours: 9–5, with availability outside of them for urgent things

Reports to: The founder

About the role

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager — someone who takes both the business admin and the personal logistics off his plate entirely.

There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage — he wants to hand something over and see it done.

What you'll own

Travel: booking flights, hotels and full itineraries.

Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.

Inbox & communication: triaging email, surfacing what matters, handling the rest.

Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.

Project tracking: he runs many projects at once — you keep the list, the deadlines and the follow-ups straight.

Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.

Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.

Ad hoc support for a small team of three when it's reasonable.