Executive Assistant

Executive Assistant, SVP & ELT

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

Position Summary:

In this role, the Executive Assistant (EA) will report to the Global SVP Therapy Leader and support several of his leaders. The EA will assist in a fast-paced and rewarding environment. The ideal candidate will be experienced in working with multiple executives, primarily senior leaders, as well and various levels throughout the organization. They must be able to exercise discretion and judgment with confidential matters, while managing multiple priorities simultaneously. This role requires a proactive self-starter who possesses exceptional communication skills, both oral and written. A high level of professionalism, flexibility, and strong attention to detail are essential.

This is an on-site position based in Irvine, CA

How you will make an impact:

Manage ELT’s time including schedules and calendar to optimize and prioritizing meetings, time and logistics, with attention to accuracy and detail on confidential information with utmost discretion

Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to generate reports, including developing findings from data

Ensure the preparation of confidential information, documents, and logistics for meetings of executives

Perform complex administrative activities including screening and directing confidential phone calls, as well as negotiating ELT's commitments, representing the ELT to internal and external visitors, and composing ELT draft responses to correspondence and requests; with little to no direction

Greet and engage internal and external visitors, including providing necessary preliminary information and ensuring professional interaction at all times

Schedule complex domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

Plan and execute meetings and events independently

Incidental: Assist in complex administrative projects/tasks

What you'll need (Required):

H.S. Diploma or equivalent 8 years’ experience directly related experience

Executive level administrative support

What else we look for (Preferred):

Bachelor's Degree is preferred

Proven expertise in MS Office Suite

Excellent professional written and verbal communication skills and interpersonal relationship skills, including proven success in establishing and maintaining high-level organizational support

Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements, including the acumen to appropriately interpret and apply them to current situations

Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

Excellent written and verbal communications skills, including the ability to effectively represent the ELT internally and externally

Advanced problem-solving skills, including the ability to formulate alternatives and solutions

Advanced ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management

Ability to manage internal and external confidential information with utmost discretion

Works autonomously within established procedures and practices

Ability to build and maintain strong relationships across the organization to influence and achieve objectives

Ability to work in a fast paced, dynamic work environment

Exceptional attention to detail to ensure ELT awareness of and attention to all matters

Knowledge of and adherence to EW administrative policies and procedures

Ability to interact professionally with all internal and external organizational levels

Contacts are across the organization, with focus on executive leadership and high level external contacts, and may include board members, key opinion leaders and physicians

Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $84,000 to $115,000 (highly experienced). The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

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