Bookkeeper/Office admin

AboutUs

PrimeConstructionServices,Inc.isagrowingconstructioncompanyservingtheInlandEmpire.We'reatight-knitofficethatsupportsfieldcrewsacrossmultipleactiveprojects.Thisrolesitsatthecenterofouraccountingandprojectadministration—ifyoulikeowningyourwork,beingtrusted,andseeingthedirectimpactofaccuratenumbers,you'lldowellhere.

TheRole

We'relookingforanexperiencedConstructionBookkeeper/OfficeAdministratortokeepourjobcostingaccurateandourprojectpaperworkmoving.You'llworkdirectlyunderandreporttoourController/LaborComplianceManager,withhands-ontrainingandsupportasyoulearnoursystems.Thisisahands-onroleinQuickBooksOnlineAdvanced,andtherightpersonisdetail-obsessed—everytransactiongetstotherightjob,everybillgetscodedcorrectly,andnothingfallsthroughthecracks.

Constructionaccountingexperienceisstronglypreferred.Ifyou'vehandledjobcosting,lienwaivers,preliminarynotices,andCOIsbefore,you'llbeuptospeedquickly.

WhatYou'llDo

JobCosting&AccountsPayable

ProcessandcategorizebanktransactionsinQuickBooksOnlineAdvanced,ensuringeverycostisappliedtothecorrectproject

Cross-checktransactionsagainstvendoraccountstoconfirmwhichjobeachchargebelongsto

Entervendorbillsandaccuratelyallocatethemtothecorrectjobandcostcode

Scanandenterreceipts,matchingthemtobanktransactionsinQuickBooks

Maintainclean,audit-readyjobcostrecords

ProjectBilling

Assistwithmonthlyandbi-monthlyprojectbilling

PrepareandtrackTime&Material(T&M)tickets

Supportbillingbackup,documentation,andfollow-upwithclients

ProjectCompliance&Documentation

RequestCertificatesofInsurance(COIs)fromourinsurancebrokeranduploadthemtoclientportals

EnsureaPreliminaryNoticeissentoneverynewjob,andtrackdeadlines

Maintainvendorandsubcontractordocumentation(W-9s,insurancecertificates,compliancefiles)

Payroll&LaborCompliance(occasional)

Assistwithpayrollprocessing

Supportpublicworkslaborcompliance,includingcertifiedpayrollandeCPRsubmissions

Helpverifyproperworkerclassificationsandprevailingwagerates

OfficeAdministration

Generalofficesupport:filing,correspondence,supplies,anddirectadministrativesupporttotheController/LaborComplianceManagerandmanagementteam

WhatWe'reLookingFor

3+yearsoffull-chargebookkeepingexperience;constructionindustryexperiencestronglypreferred

ProficiencyinQuickBooksOnline(QBOAdvancedandProjects/jobcostingabigplus)

Workingknowledgeofconstructiondocumentation:preliminarynotices,lienwaivers,COIs,W-9s

Familiaritywithcertifiedpayroll/eCPRandprevailingwagecomplianceisamajorplus

StrongExcelskillsandcomfortlearningnewsoftware

Exceptionalattentiontodetailandfollow-through—youcatchwhatothersmiss

Abilitytojugglemultipleprojectsanddeadlineswithoutlosingaccuracy

Professional,discreet,andtrustworthywithconfidentialfinancialandpayrollinformation

Clearwrittenandverbalcommunicationwithvendors,clients,andfieldstaff

Nicetohave: DIR/eCPRportalexperience,experiencewithconstructionprojectmanagementsoftware,notarycommission.

WhatWeOffer

Competitivehourlypaybasedonexperience

Paidsickleave

Fullbenefitspackagediscussedduringtheinterviewprocess

Stable,full-timepositionwithacompanythatvaluesaccuracyandinitiative

Directaccesstoleadership—yourworkisseenanditmatters

Schedule&Location

Monday–Friday,[8:00AM–5:00PM],on-siteatourOntario,Californiaoffice.Thisisnotaremoteposition.

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