Admin Assistant

Administrative Assistant Ascentt is building cutting-edge data analytics & AI/ML solutions for global automotive and manufacturing leaders. We turn enterprise data into real-time decisions using advanced machine learning and GenAI. Our team solves hard engineering problems at scale, with real-world industry impact. We're hiring passionate builders to shape the future of industrial intelligence.

As an Administrative Assistant at Ascentt, you will support daily business operations for a fast-paced AI and data solutions organization specializing in AI/ML, cloud, analytics, and enterprise technology solutions. This role requires strong organizational skills, attention to detail, and the ability to coordinate across teams in a dynamic technology environment.

Key Responsibilities Manage calendars, meetings, appointments, and travel arrangements for leadership teams

Coordinate internal meetings, client calls, and company events

Prepare reports, presentations, spreadsheets, and business correspondence

Maintain and organize confidential files, records, and documentation

Assist with onboarding activities, interview scheduling, and employee coordination

Support office operations including vendor coordination, supply management, and facility requests

Track invoices, purchase requests, and expense reports

Handle incoming calls, emails, and client communications professionally

Coordinate with cross-functional teams including HR, Finance and Operations

Assist leadership with administrative support for AI, analytics, and technology projects

Maintain data accuracy across internal systems and documentation repositories

Support executives with ad hoc reporting and operational tasks

Qualifications Bachelor's degree preferred

2+ years of administrative or office support experience

Strong proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools

Excellent verbal and written communication skills

Strong multitasking, organizational, and time management abilities

Ability to work independently in a fast-paced technology environment

Experience supporting leadership teams in IT, software, or technology companies is a plus