Administrative Assistant

Rodan Builders, Inc., headquartered in Hayward, California, is a licensed General Contractor founded in 2005. The company has grown into a leading construction firm with over 250 employees and additional offices in Concord, San Jose, and Sacramento. Rodan specializes in commercial construction, primarily in the public sector, with expertise in K-12 education, city/county/government buildings, and healthcare facilities. Recognized as a multi-year Best Places to Work recipient, Rodan is dedicated to client satisfaction, employee growth, and fostering a strong sense of community. With a diverse portfolio, the company completes over $200 million in projects annually, offering full-service project management from pre‑construction to closeout.

General Office Responsibilities

Serve as Front Desk/Reception, including answering and directing phone calls

Handle incoming and outgoing mail and deliveries

Maintain the cleanliness and organization of the front office, kitchen, and conference rooms

Maintain office and kitchen supply inventory for the Sacramento office

Keep copier and scanner email accounts updated

Order lunches and snacks as needed

Assist with LLB/DB production as needed

Respond to preliminary lien (prelien) requests

Obtain and track all insurance certificates and renewals

Maintain and update the Current Projects log to track master subcontracts, work authorizations, and insurance

Send work authorizations and master subcontracts to Dan via DocuSign and distribute executed contracts back to subcontractors

Upload executed work authorizations and master subcontracts to GCPay and verify compliance

Track subcontractor general liability and workers’ compensation insurance expiration dates

Verify insurance certificates are job‑specific and include job number, project name, and address

Perform other administrative tasks as requested

Qualifications

Minimum of 2 years of administrative or office coordination experience, preferably in the construction industry

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment; experience with DocuSign is highly desirable

Strong organizational skills with the ability to multitask and meet deadlines

High attention to detail and accuracy in data entry and document management

Excellent written and verbal communication skills

Professional and friendly demeanor with strong customer service skills

Self‑motivated and able to work independently as well as collaboratively within a team

Willingness to work on‑site at the Hayward office, with occasional support for the Sacramento office

Ability to handle confidential and sensitive information appropriately

Seniority level

Entry level

Employment type

Full‑time

Job function

Administrative

Industries

Construction

Location: Sacramento, CA

Salary: $45,900.00–$75,900.00 (2 weeks ago)

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